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Current Employment Opportunities

We are pleased that you are exploring employment opportunities with Omni Family Health. We hope that you will join our mission to provide healthcare beyond medicine.

Grants Management Specialist

 JOB DESCRIPTION

 Location:    Corporate Bakersfield

 Job Summary:     Under the direction of the Compliance and Business Services Manager and in accordance with OFH policies and procedures, the person in this position will primarily be responsible for management of grants, policies and other administrative projects. The main focus for this person will be to coordinate grant and project commitments to meet established goals, including communications with sponsors, stakeholders, etc. This person will spend a significant time on project management responsibilities and may need to provide regular reports. As assigned, lead or assist in the planning, implementation and introduction of grant funded projects or the implementation of operational processes.

Job Duties:

GRANTS/AWARDS MANAGEMENT

  1. Research, organize, write, and manage a portfolio of foundation and corporate grants and awards in coordination with other development staff.
  2. Explore and submit applications for opportunities of recognition through awards/certifications that will elevate the organizations image and reputation.
  3. Explore opportunities for funding in various categories and submit applications or work with grant writer to assist with other grant preparation.
  4. Compile and tally collections of data and statistics in a timely manner in order to meet reporting obligations of funding agencies on a monthly and quarterly basis as needed or required.  Skilled in data analysis, manipulation of data, graphical representation of data.
  5. Investigate how various factors including financing mechanisms, organizational processes and structures, evolving health technologies and individual behavior act separately and together to affect the delivery of health care at OFH for grant writing purposes.
  6. Coordinate grant writing activities and maintain grants matrix.
  7. Contribute to the production and coordination of governmental or federal grants and any reporting as necessary.
  8. Coordinate meetings with sponsors, stakeholders, etc. as necessary to kick off the implementation of projects.
  9. Will develop tools to monitor progress to support the departments as the projects are implemented.
  10. Must have the ability to prioritize work tasks and meet deadline time frames and have the ability to understand a situation quickly and make judgments.
  11. Other duties as required by the funding agencies, and/or as agreed upon by the management staff as the case may be currently or in the future.

POLICY MANAGEMENT

  1. Make sure that all policies, procedures and protocols have been updated at least once every two years and that any changes have been discussed at the appropriate levels, approved by the respective committee, copies of the updates have been distributed to appropriate OFH staff and ensure electronic access. Ensure that appropriate policies for overall organization policy implementation are followed and staff responsible, held accountable.
  2. Lead OFH policy development and review, manage the effective and timely communication and dissemination of policies and procedures, and ensure the highest and best use of policy management.
  3. As the Policy Manager, this person will be the administrator for the policy management system utilized by OFH.
  4. The Policy Manager will provide policy management support to the administrative, compliance, quality, nursing, and organization-wide employees/departments.
  5. Act as a central information source by maintaining and distributing policies, procedures and forms as necessary.
  6. Set up user permissions and maintain access rights to the policy management system.
  7. Set up taxonomy and table of contents within policy management system for all policies.
  8. Will facilitate training for all users as necessary and will ensure knowledge of product and be alert to any updates to the software.
  9. Research, compile, process and coordinate policy data, e.g. data entry, report generation, metrics, collection. Etc.

Other Job Duties:

  1. Familiarize self with reports and activities in each particular area below:
    • UDS and OSHPD requirements
    • Clinical performance measures requirements
    • Program and Grant expectations
    • Licensing and other health safety requirements
    • Familiar with relevant accreditation standards and expectations
    • Billing Census Reports
    • Meaningful Use
    • HPSA Surveys
    • HRSA Activities
    • EHB Activities
    • Community Health Needs Assessment
    • Awards for Organizational Recognition

Other duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

Key Competencies:

  1. Ability to work under pressure.
  2. Must be able to project manage.
  3. Friendly attitude with the desire to work with the public.
  4. Ability to multi-task and handle multiple functions.
  5. Understanding of community based organizations.
  6. Knowledge of bookkeeping and office functions.
  7. Promote and believe in OFH mission statement.
  8. Ability to relate to the public regardless of ethnic, religious and economic status.
  9. Must be willing to work at any Omni Family Health, location, other that the assigned site and be agreeable to work weekends, if so needed.
  10. Must obtain a Valid California Driver’s License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health clinics if needed.

 Additional Duties:

  1. HIPAA compliance – Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required learning and using the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 Qualifications, Education, and Experience:

  1. Minimum of Bachelor’s Degree in Business or related field or high school graduate/GED with a minimum of two (2) years of experience working with grants or a similar setting can be substituted for educational requirement.
  2. Experience of 1-2 years in project management required.
  3. Must believe in health care with dignity for all.
  4. Must be proficient at public speaking and presenting.
  5. Must be proficient with Microsoft Word, Excel, Power Point, etc.
  6. Ability to speak read and write in English and Spanish is desirable.

Responsible To:         Compliance and Business Services Manager

Classification:            Full time, Exempt position.

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