Purchasing Agent

JOB DESCRIPTION

Location:     Corporate Bakersfield Job Summary:  Handles purchasing functions, inventory, fixed assets, storage and the like in accordance with corporate policies and procedures established in each specific area of disbursements. Under the direction of the Procurement Supervisor, performs the above functions and any other duties or responsibilities which may be assigned.
    Job Duties
    1. Responsible for updating the PO Budget and submit PR/PO to accounting in a timely manner.
    2. Responsible for negotiating and updating contracts with the vendors.
    3. Responsible for background check with all new and existing vendors through Excluded Parties List System (EPLS).
    4. Prepares bid packages and other price checks for all vendors annually and as necessary to obtain the best possible pricing.
    5. Maintain records of Purchase Orders that are provided to the vendors.
    6. Responsible for comparing prices on invoices and bids to assure compliance with established contracts.
    7. Prepares purchasing requisition and purchase orders in accordance with the corporate policies and procedures.
    8. Responsible for following up to assure that the supplies / equipment is received in good condition and in the correct quantity.
    9. Responsible for background check with all new and existing vendors through Excluded   Parties List System (EPLS).
    10. Responsible for preparing bid packages and other price checks for all vendors annually and as necessary to obtain the best possible pricing.
    11. Responsible for the maintenance of records of OFH purchase orders provided to vendors.
    12. Responsible for reconciling invoices by comparing prices on invoices and bids to assure compliance with established contracts.
    13. Prepares purchasing requisition and purchase orders in accordance with the corporate policies and procedures.
    14. Responsible for following up to assure that the supplies / equipment are received in good condition and in the correct quantity.
    15. Responsible for assuring that property tags are placed on all new assets purchased and assists with the annual inventory for all sites.
    16. Keep Procurement Supervisor informed of all activities or problems and submit reports requested by management.
    17. Other duties as assigned by the Procurement Supervisor.
    18. Keeps information accessible by sorting and filing documents.
     Other Duties
    1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
    2. Compliance – Understanding of and ability to ensure compliance with all local, state federal regulations along with best practice for industry standard(s).
    3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
    4. Information Technology (IT) – May be required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures.
    5. All employees will participate in Patient Centered Health Home Model at Omni Family Health
    Qualifications, Education, and Experience:
    1. Must have a high school diploma. Four (4) year college degree preferred.
    2. Minimum of three (3) years of experience working with budgets and inventory control.
    3. Knowledge and experience in supply management, tracking budgets, vendor relationships, organization, customer service, documentation skills.
    4. Excellent computer skills with a high level of MS Excel experience required.
    5. MRO Buying experience strongly desired.
    6. Minimum of three (3) years experience in similar work.
    7. Knowledge of office practices, systems, machines, and procedures.
    8. Ability to relate to the public regardless of ethnic, religious and economic status.
    9. Ability to make informed and timely decisions based on research and data obtained.
    10. Must have strong interpersonal skills and self confidence.
    11. Promotes and believes in OFH mission statement.
    Responsible to:          Procurement Supervisor and/or Controller Classification:            Full Time Position, Non-Exempt