Accounting Clerk

Location: Corporate Administration- Bakersfield 

Job Summary:    Under the direction of the Director of Finance, performs administrative work, typing, filing, answering the telephone, prepare the outgoing A/P / invoices, and keep track of office supplies inventory. Perform other related clerical tasks as required or directed by the immediate supervisor.

Job Duties:

  1. Types and files monthly invoices, loans, leases and contracts as required by the funding agencies.
  1. Establish a complete filing system whereby all correspondence coming in or going out is controlled and filing properly for future use and easy location when needed.
  2. Answer the phone, give information when directed to do so, refer calls to the correct personnel.
  3. Operates variety of duplicating or photocopy equipment, collate and assemble duplicated materials and assure that this equipment is in good working condition, by scheduling for periodic maintenance and cleaning.
  4. Responsible for logging cash receipts and OFH check log and review with the bank statement.
  5. May be required to produce statistical reports and other reports as directed by the Accounting Manager.
  6. Responsible for assigning receipt books and forms to all sites and keeping track of all receipt books and their numbers on a log.
  7. Responsible for all leases, loan contracts, monthly invoices and direct deposit log.
  8. Responsible for depositing cash and checks from all the sites into our Bank in town.
  9. Practice good housekeeping habits in offices and other duties as assigned.

Additional Duties

  1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures.

Qualifications, Education and Experience:

  1. High school graduate or equivalent.
  2. One to two years of experience in clerical and secretarial work in a similar set up.
  3. Knowledge of office procedures and basic filing systems.
  4. Ability to type accurately at a speed of at least 45 WPM.
  5. Ability to operate and keep up office machines.
  6. Must be able to take responsibility and function under pressure.
  7. Bilingual in English/Spanish helpful but not required.
  8. A public relation skill with the public and staff is very important.
  9. Promotes and believes in OFH mission statement.
  10. Ability to relate to the public regardless of ethnic, religious and economic status.

  Responsible To:         Director of Finance

Classification:            Full or Part Time Position, Non-exempt