Staff Positions

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Contract Administrator

Job Summary:           Under the direction of the Chief Financial Officer, the Contract Administrator is responsible for the management, evaluation, updating, distribution, and system entry of all new and existing contracts, amendments and addendum for Omni Family Health.

 Job Duties:                

  1. Conducts preliminary review of contracts and documents for accuracy with the appropriate departments before authorized representative’s sign, ensuring language meets legal regulatory compliance requirements. Works closely with the office of the CEO to obtain the necessary signatures.
  2. Files contracts physically and electronically within the appropriate storage locations, and manages contract management system.
  3. Provides education to operational, administrative, and clinical staff related to contracts, agreements, leases and any other binding documents.
  4. Oversee and enforce organizational contract development and management activities utilizing organizational principles of integrity and compliance.
  5. Develop standards for contracts, including presentation of budget, payment terms, release, general language and special provisions.
  6. Review contractual performance with appropriate departments to ensure compliance with terms, and identifies conflicts and recommends revisions prior to contract renewal.
  7. Independently monitor, analyze, and report on expiring contracts, working closely with the department leadership to avoid interruption in patient care, health center operations, and/or price continuity.
  8. Develop and monitor key performance indicators for the contracts management function.
  9. Provide contracts and reports to management during audits and at other requests as needed.
  10. Works with administrative staff to communicate with corporate retained attorney on contracts that need legal review.
  11. Prepare vendor termination letters.
  12. Works cooperatively with Legal Counsel to develop contract templates that adheres to state and federal requirements.
  13. Aid in the revisions to contracts, agreements and other corporate documents.
  14. Use contract management software to appropriate store document and create a tickler system for managing contract status (i.e. effective, renewal, and termination dates).
  15. Attend training classes and informative meetings to further corporate law knowledge.
  16. Other work related duties as determined by the Chief Financial Officer. These duties may be verbal or in writing.

 Additional Duties:

  1.  H.I.P.A.A. Compliance - Responsible for maintaining current and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. IT - Required to learn and use the Policies and Procedures for these components to include M.I.P., Next Gen, Health port, PMS, QSI, OSIS and other electronic tools, as they are developed and implemented, as applicable to work environment.

 

Qualifications, Education, and Experience:

Education:

Bachelor's degree in Healthcare Administration, Business Management, or related field required.

Experience:

Minimum three (3) years experience in contracting and negotiation experience, preferably in a medical setting.

 

Certification/License:

Certified Paralegal certification is required.

Skills:

  1. Experience in managed care practices and procedures, specifically in contracting language and negotiations is required.
  2. Expertise in Microsoft Office Suite is required.
  3. Strong problem solving and analytical skills.
  4. Exhibits tact and professionalism in difficult situations.
  5. Demonstrates an understanding of and adheres to privacy, confidentiality, and security policies and procedures related to Protected Health Information (PHI) or other sensitive and personal information.
  6. Meticulous work approach.
  7. Excellent interpersonal skills.

Responsible to:          Chief Financial Officer

Classification:            Full Time Position, Exempt

HR Generalist - Leaves of Absence

Job Summary:            Under the direction of the Director of Human Resources (DHR) this position is responsible for administering Omni Family Health’s employee leave program.  In addition, this HR position may be required to assist in performing personnel functions to include but not limited to: benefits administration, employee relations, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance, worker’s compensation, time study/management, compensation review, staff development, process development and review and other related Human Resources duties or tasks as directed by the DHR.

Job Duties:

Employee/Workforce Relations:

  1. Serves as the subject matter expert for the leave and workers’ compensation programs in alignment and under the general direction and guidance of HR leadership and organizational legal counsel.
  2. Interprets and administers leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, CFRA, CA PDL, State Disability, ADA etc.). Works with staff to ensures that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws.
  3. Administers all aspects of leave and workers’ compensation programs. Provides extensive case management and coordinates administrative aspects of the cases and claims.
  4. Independently approves and/or denies leave cases based on relevant medical information. Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed.
  5. Manages all administrative aspects of leave and workers’ compensation claims to include tracking hours used/taken and working closely with other HR staff and payroll area to ensure that pay for staff members is accurate and correct.
  6. Works closely with staff members to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all associates on leave and coordinates all aspects of return to work for associates on leave.
  7. Produces and manages reporting metrics and analytics for all leave cases and workers’ compensation claims. Presents reports as requested.
  8. Administers various human resource plans and procedures for all OFH personnel;
  9. Works with the DHR in the development and implementation of personnel policies and procedures.
  10. Assists in preparation and maintenance of employee handbook and HR policies and procedures manual.
  11. Works closely with DHR and Chief Human Resources Officer (CHRO) in developing department goals, objectives and system design.
  12. Works with CHRO and DHR in administering OFH’s compensation program; monitors the performance evaluation program and revises as necessary.
  13. Ensures OFH compliance by assisting, developing and maintain OFH’s diversity and affirmative action program. May work to complete and file Equal Employment Opportunity Commission’s EEO-1 report annually.  Expected to assist in the maintenance of other records, reports and logs to conform to EEO regulations.
  14. Supports the team by participating in OFH’s recruitment effort for all exempt and non-exempt personnel, students and temporary employees. Works with leadership in the development of relationships with outside entities and schools to ensure that OFH receives the best candidates for possible employment.
  15. Works with staff to handle employee relations counseling, outplacement counseling and exit interviewing.
  16. Facilitates and leads process meetings (e.g., job analysis and special projects).
  17. Participates in departmental meetings and attends other meetings as representative of the Human Resources Department.  
  18. Assists in data collection, development, and evaluation of HR performance reports. Assists management in developing decisions based on results of department performance in relation to established goals.
  19. Is expected to recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed. May be tasked with the responsibility for the development and implementation.
  20. Works with HR personnel with filing system as well as employee database for personnel records in accordance with policies and procedures.

Additional Duties:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required learning and using the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport,  PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

EDUCATION:

A Minimum of high school diploma with special training in HR from accredited HR program with certificate of completion or BA/BS degree in business or similar field preferred.

EXPERIENCE:

A minimum of three-year’ experience in human resources department functioning as an HR assistant/technician.  Ideal candidate will have worked in generalist capacity for a minimum of two (2) years.

CERTIFICATION:

PHR or SHRM – CP certification preferred, but not required.

SKILLS:

  • Ability to type accurately as a speed of at least 45 WPM.
  • Knowledge of employment labor law, federal and state requirement, and a good understanding of company and departmental policies and procedures.
  • Possesses effective communication skills to be able to develop correspondence with little to no assistance.
  • Ability to manage complex issues and tasks easily.
  • Ability to continuously learn and adapt to employment situations.
  • Familiar with OSHA safety requirements for office environment.
  • Knowledge of both HIPAA and confidentiality/security requirements in the office setting.
  • Self-starter and self-motivated. Ability to keep composure under pressure. Understands personal internal locus of control.
  • Experience in meeting facilitation, curriculum building, staff development, and career counseling.
  • Project management understanding and experience.
  • Ability to perform analysis, develop PowerPoint presentations, create memorandum, reports, and perform graphic design functions.
  • Bilingual (English/Spanish) a plus.

Responsible To:  Director of Human Resources (DHR) 

Staff Development Specialist

POSITION TITLE:              Staff Development Specialist

 SUMMARY:                         This position performs professional work in the development, coordination, and implementation of a wide variety of in-service training and development programs. Personnel within this position are required to develop, coordinate, and implement in-service training programs for all levels of OFH employees. These programs may be self-study, on-the-job training, technical training, classroom, or contracting with outside vendor, and cover such areas as supervisory skills, discipline, employee orientation, and management development. This position works closely and reports to the Director of Human Resources.

Essential Functions: 

  1. Conducts training needs analysis with Director of Human Resources (DHR) and Chief Human Resources Officer (CHRO). Works to collect information from departmental managers and supervisors about gaps in employee performance in comparison to expected work standards.
  2. Works with DHR with approach, design, and development of staff training programs. Responsible for making changes or updates existing training programs as needed; consults with subject matter experts to design training; determines training objectives and methods of instruction; develops PowerPoint presentations, course outlines, handouts, job aids, lesson plans, visual aids, agendas, and outlines for instruction.
  3. Oversees OFH annual training at all levels of organization. Training may be classroom, through learning management system or through off-site facilitators. 
  4. Previews and recommends vendor instructional materials and evaluates for purchase and use in OFH training programs.
  5. Works with DHR to researches technical materials and analyzes data to determine if such materials and data relate to the training program(s).
  6. Drafts, edits, and prepares PowerPoint presentation with handouts, handbooks, manuals, training bulletins, and other related documents for OFH employees.
  7. Conducts classroom training using methods and techniques such as group discussion and facilitation, behavior modeling, demonstrations, simulations, and lecture methods.
  8. Responsible for sets up of computer presentations. Operates equipment such as projectors, computer accessories or peripherals, and audio/visual equipment such as televisions, CD or DVD players, screens, and speakers.
  9. Evaluates the effectiveness of new or revised training programs; develops survey forms, distributes and obtains survey forms to and from training participants; reviews completed survey forms and feedback from training participants; and summarizes input or feedback on such programs to departmental management.
  10. Works with DHR in the development of staff development evaluative metrics to ensure the effectiveness of training programs. Responsible for collection of data for analysis.
  11. Works with DHR and CHRO in the development of staff development budget for HR departments and larger training programs for OFH.
  12. Provides support of training programs by locating and arranging for speakers/instructors, training equipment, rooms, and space.
  13. Performs or coordinates the inventory, ordering, pre-packaging, and issuing of program supplies and equipment.
  14. Gives input or provides advice to departmental or outside trainers on matters or issues pertaining to the content of the training program or needs/characteristics of the training participants.
  15. Keeps current with methods, trends, technology, or other topics pertaining to the training industry.
  16. Updates and maintains records, files, logs, databases, and spreadsheets.
  17. Provides courteous, high quality service to members of the public by personally responding to requests for service or appropriate referral.
  18. Various other work-related duties as assigned by supervisor. These duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.
  19. Contributes to the team effort by effectively communicating needs to other members of the administrative/fiscal support staff with whom this position closely works
  20. As a team member of OFH, respects and protects information regarding patients and other team members and abide by the rules of the OFH Confidentiality Statement Protocol.

Additional Duties: 

  • HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  • Compliance - Ensure compliance with all local, state and federal regulations.
  • QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  • IT - Required to learn and use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  • All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

Education:

  • Minimum two (2) years of successfully completed coursework from an accredited college or university, in the areas of business administration, public administration, instructional design, education, psychology, human resource development or management, or a closely related field

Experience:

  • Minimum two (2) years of full time experience designing and delivering human resource management or technical in-service training.

Certification:

  • Possession of a certification as a trainer or human resources professional by SHRM, or ASTD is preferred and desirable.

Required and/or Preferred Skills

  • Working understanding of principles and practices used to conduct training needs analysis and develop, design, deliver, and evaluate training programs.
  • Deep understanding of theory and principles of adult learning.
  • Methods and techniques of instructional design/educational technology.
  • Methods and techniques of lecture, presentation, demonstration/simulations, and group facilitation.
  • Operation and use of equipment used to conduct training programs, such as personal computers, computer accessories and peripherals, and audio-visual equipment.
  • Computer software programs used to prepare power point presentations, displays, documents, spreadsheets, databases, or other work products.
  • Principles and practices pertaining to organization development and human resource development.
  • Familiarity of healthcare industry organization and structure, functions, strategy, and other systems to identify and support training and development goals.
  • Telephone, office, and online etiquette with excellent understanding of customer service objectives and strategies.
  • Exceptional communication skills. Demonstrated ability to communicate effectively in written form, in a clear, concise, and understandable manner, when preparing summaries, reports, correspondence, training bulletins, and electronic messages.
  • Can communicate effectively with a variety of individuals representing diverse cultures and backgrounds and function calmly in stressful situations, which require a high degree of sensitivity, tact and diplomacy.
  • Interact appropriately with administrative staff to assess and coordinate training programs.
  • Select and use computerized or automated hardware and software when determining methods of training delivery.
  • Utilize questioning, feedback, and group process skills in a wide variety of situations.
  • Provide prompt, efficient and responsive service.
  • Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations.
  • Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds.

Responsible To:         Chief Human Resources Officer and/or Director of Human Resources

Informatics Manager

Title:                           Informatics Manager

 Job Summary:           Under the direction of the Director of Information Systems (DIS), the Informatics Manager oversees all activities and resources associated with Electronic Health Record (EHR) and Electronic Dental Record (EDR) initiatives and related Clinical Information Systems. The role will direct all Health Information Technology implementations, start-ups and operational activities, including workflow development, implementation, training, support and administrative functions in collaboration with our Clinical and Operations teams. The Informatics Manager will cultivate, maintain and enhance team collaboration, customer relationships and vendor relationships to further the strategic goals of the organization.

Essential Job Functions:

  1. Supports the DIS and CIO with all operations, projects and resources of Health Information Technology across all functions (Implementation, Support, and Training & Administration).
  2. Proactively monitors and reports on the performance and capacity requirements of Health Information Technology, and directs follow-up to avoid issues.
  3. Monitor and manage tickets submitted and hold informatics team accountable for timely close of tickets and issues.
  4. Regularly analyze the support tickets for process improvement and training opportunities.
  5. Responsible for managing the configuration and maintenance of Health Information Technology or add-ons, including interfaces or third party software.
  6. Responsible for taking an active leadership position and will be proactive in installing and testing new application releases and gap analysis.
  7. Oversee the development, publish and maintenance of end user and training and workflow documentation.
  8. Prepare recommendations and/or alternatives that address existing and potential areas of improvement related to HIT while establishing protocols and standards for data collection.
  9. Coordinate and perform the full lifecycle of EHR implementation such as kickoff, business analysis, functional specification, system configuration, design, testing and change management execution; ensuring compliance with all local, state and federal requirements.
  10. Provides recommended improvements to methods, tools, and procedures for service delivery.
  11. Develops scheduled phases, activities, tasks, and work plans, and tracks milestones and associated deliverables
  12. Work closely with other departments to assure continuous HIT training.
  13. Responsible for overall planning, organizing and execution of all application support functions for company. This includes directing all training operations to meet company requirements as well as working with IT Management to support and maintain the existing infrastructure, applications and development of new technical solutions.
  14. Manage and coordinate Electronic Health Record User Groups and build strong vendor and health center relationships with goals of identifying shared problems and solutions, best practices and influencing vendor responses to problems and needs.
  15. Develop and implement a strategy for ongoing Health Information Technology trainings with the goal of full implementation efficiency by health center providers.
  16. Design and develop issue briefs, educational sessions at conferences, webinars, resources and tools that represent best practice use cases of health information technology.
  17. Mentor and coach team members towards best practices, industry standards and process improvement,
  18. Other work-related duties as assigned. Duties can be either verbal or written.

 Job Requirements:

  1. HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
  2. Compliance - Ensures compliance with all local, state and federal regulations.
  3. Quality Assessment/Quality Improvement – Participate as assigned in QA/QI activities and contribute towards the overall performance improvement in the organization.
  4. Information Technology - Required to understand each and every key and core business application system in use I.e. NextGen EHR, SAGE, ADP, Office 365, Cloud computing, Data Loss Prevention and contingency planning.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.
  6. Ability to supervise, plan, design and direct the work of subordinate staff as assigned.
  7. Demonstrates the ability and experience in planning, budgeting, organizing, and documenting network and systems design and configuration.
  8. Perpetuate industry best practices philosophy among team and facilitate continuous improvement in staff and technology systems.
  9. Embody strong dedication to customer service for internal and external customers and develop strong interdepartmental relationships.
  10. Strong written, verbal and communication skills. With the ability to be persuasive, confident and content expert on subject matter.
  11. Reliable transportation.
  12. Promote and believe in OFH mission statement and vision.
  13. Develop and co-author IT departmental policies, procedures, standards and protocols
  14. May provide after-hours support as needed and other job-related work as required.
  15. Demonstrates promptness and sense of urgency pertaining to projects, outages, policies and procedures.
  16. Establish and maintain cooperative and effective working relationships with others to include vendors.

 Qualifications:

 Education:

Minimum of Bachelor’s degree in information technology/computer science, business, clinical or related field.  Other degree and experience will be evaluated on a case by case.

Experience:

Minimum of three years’ experience with health information technology and the implementation, training, and/or support of Electronic Health Records. Possess some experience working directly with Federal, State or County funded programs.  Working with community health center or health related industries is highly desirable.

Minimum 2-years in an IT lead position, preferably in a healthcare setting.  Experience in successfully managing and delivering multiple projects.

License/Certifications:

N/A

Skills:

Microsoft applications (Word, Excel, Outlook and PowerPoint), data dictionary usage, and software/hardware management.  

Have the ability to compose and produce a variety of documented reports, working with Electronic Health Records, UDS, Meaningful Use, HEDIS reports.

 

 

Responsible to:          Director of Information Systems

Data Analytics & Business Intelligence Manager

Job Summary:           Under the general direction of the Director of Information Systems, this position will focus on data governance, analytics and developing the business analytics department to help improve and model the data of the organization; quality of case, patient satisfaction rate, and productivity to increase the overall efficiency across all departments corporate wide. Additionally, this position will be responsible for the organization’s data warehouse architecture and create business intelligence dashboards and interactive reports in support of the strategic goals of the organization.

Essential Job Functions:

  1. Determines and defines data needed to be collected and the appropriate data resources for specific data projects including but not limited to computerized systems and hard copy data stores.
  2. Formulates, implements, and enforces proper data collection policies and procedures
  3. Trains and educates users on data collection tools, equipment and develops proper data collection process
  4. Develops a data verification process to assure data is accurate and justified.
  5. Facilitates data quality standards and works with reporting agencies and organization stakeholders to ensure standards and data verification.
  6. Ensures quality data collection techniques are established for reporting purposes
  7. Assists in maintaining interfaces between systems that facilitate the transmission and collection of data
  8. Develops data modeling and dashboards for consumption by specific departments
  9. Develops in conjunction with other business user’s rules for data sets, collection and use.
  10. Monitor and manage tickets submitted and hold data team accountable for timely close of tickets and issues.
  11. Provides guidance, coaching and mentorship to the data team.
  12. Manages contract with data collection software vendor
  13. Maintains close working relationship with software vendor
  14. Ensures data system is operational, functional and effective and rectify through analysis and training.
  15. Provides necessary access to reporting agencies to submit data
  16. Assists reporting agencies with set-up, testing, and implementation of data collection software.
  17. Troubleshoots data submission errors and data error issues
  18. Ensures that all vendor updates are properly installed and rolled out
  19. Performs and documents procedures for data preparation including data cleaning, standardization and analysis
  20. Develops data collection and evaluation methodologies, including format design, project criteria and requirements, data compilation, relevancy and usage.
  21. Develops and implements evaluation methodology related to various data programs to determine completeness and adequacy of the data collection procedure.
  22. Understands and ensures privacy law and standards
  23. Evaluate and analyze current systems to improve operations and patient care
  24. Prepares data, through dashboards, multidimensional reports for distribution and consumption of executives and leaders.
  25. Develops a process for ad-hoc reports as necessary
  26. Present verified data where needed
  27. Develops the process to integrate the data of the organization with various internal and external sources.
  28. Researches and recommends trending, predictive analysis and artificial intelligence technology.
  29. Shares data with other State and Federal agencies, as required
  30. Facilitates the secure transmission of data as needed
  31. Consults with IT Management and internal department staff on data and reporting problems and assists in developing means to correct the problems
  32. Foster relationships with other entities in regards to data collection, reporting and transmission
  33. Provide on-going subject matter expert consultation and technical assistance as required.
  34. Other related duties as directed by CIO.

Job Requirements:

  1. HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
  2. Compliance - Ensures compliance with all local, state and federal regulations.
  3. Quality Assessment/Quality Improvement – Participate as assigned in QA/QI activities and contribute towards the overall performance improvement in the organization.
  4. Information Technology - Required to understand each and every key and core business application system in use I.e. NextGen EHR, SAGE, ADP, Office 365, Cloud computing, Data Loss Prevention and contingency planning.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.
  6. Ability to supervise, plan, design and direct the work of subordinate staff as assigned.
  7. Demonstrates the ability and experience in planning, budgeting, organizing, and documenting network and systems design and configuration.
  8. Perpetuate industry best practices philosophy among team and facilitate continuous improvement in staff and technology systems.
  9. Embody strong dedication to customer service for internal and external customers and develop strong interdepartmental relationships.
  10. Strong written, verbal and communication skills. With the ability to be persuasive, confident and content expert on subject matter.
  11. Reliable transportation.
  12. Promote and believe in OFH mission statement and vision.
  13. Develop and co-author IT departmental policies, procedures, standards and protocols
  14. May provide after-hours support as needed and other job-related work as required.
  15. Demonstrates promptness and sense of urgency pertaining to projects, outages, policies and procedures.
  16. Establish and maintain cooperative and effective working relationships with others to include vendors.
  17. Performs other job-related work as required.

Qualifications:

  1. Education: Bachelor’s degree in information technology/computer science, business, clinical or related field This can be substituted with 6 years documented experience in database development, business intelligence or data architecture.
  2. Experience: Equivalent experience in mentoring junior level IT staff is required; 2 years in an IT lead position, preferably in a healthcare setting. Experience in successfully managing and delivering multiple projects.
  3. Knowledge: Strong knowledge of SQL, SSRS, SSIS, data analytics, business intelligence, project management, process documentation, advanced SQL querying.

Purchasing Manager

Job Summary:           Under the direction of the Chief Financial Officer, the Purchasing Manager is responsible for managing vendors and sourcing equipment, goods, and services. As the Purchasing Manager, you will also be responsible for administering the bidding process and contracts for vendor performance. This position is responsible for ensuring the timeliness of Omni Family Health’s supply inventory replenishment while simultaneously considering account needs, cash flow, and overall product and distribution strategy.

Job Duties:    

  1. Propose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business and coordinating delivery of products and services to meet realistic schedules.
  2. Collaborate with inventory control to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year.
  3. Manage the department’s day-to-day purchasing activities and ensure that all purchasing agents are meeting their personal performance standard.
  4. Manages purchasing agents and other personnel within the department to make certain they are properly trained, conducting business according to policy and procedure, and that they look after the interests of the company.
  5. Reviews all purchase requests to make certain that products or services are purchased for a reasonable and legitimate business purpose and that the requests for purchases have been properly authorized.
  6. Recommends, drafts, and updates policies and procedures and ensures compliance within the department
  7. Responsible for conducting negotiations with supplies as necessary. Agreements, purchase orders, or other contractual documents are personally prepared and approved by the Procurement Manager, or by other members of the Purchasing Department as delegated by the Procurement Manager.
  8. Collaborate with inventory control and develop metrics for gauging inventory level needs and then maintaining those levels throughout the year.
  9. Conducts research and analyses to make forecasts to anticipate supply problems and take preventive actions.
  10. Researches new products, processes, and recommends those that could be beneficial to the company as well as attending trade shows and seminars to keep informed of the latest technology.
  11. Effectively communicates with management on any business development that might affect the company and makes recommendations regarding those developments.
  12. Resolve supplier/contractor disputes, if required, and ensures compliance in contractual obligations to the company and that they are serving the company's best interest.
  13. Develop and maintains annual budget for the Purchasing Department and monitor the approved budget to control all costs.
  14. Other related duties as required by Chief Financial Officer.

Additional Duties: 

  1. HIPAA Compliance – Responsible for maintaining functional knowledge of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required learning and using the Electronic Health Records and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

 EDUCATION:

Bachelor’s Degree in Business Administration, or a related field.

EXPERIENCE:

Minimum two (2) years or more years of supervisory experience required.

Four years or more of purchasing management experience including supply management, tracking budgets, vendor relationships, customer service, and documentation skills.

LICENSE/CERTIFICATION:

APICS certification preferred.

SKILLS:

  1. Strong knowledge of supply chain management required.
  2. Knowledge and understanding of inventory management policies required.
  3. Ability to communicate and maintain an effective working relationship with staff.
  4. Ability to operate independently, supervise projects, assignments, multi-disciplinary teams, and personnel.
  5. Strong organization skills

Responsible To:    Chief Financial Officer

Classification:       Full Time Position, Exempt

Human Resources Manager - Kern

Title:                           Human Resources Manager

Job Summary:           The Human Resources Manager leads human resources practices designed to provide an employee-oriented; high-performance culture that emphasizes empowerment, quality, productivity, and standards; goal attainment, and the recruitment and ongoing development of a superior workforce for the organization. Under the direction of the Director of Human Resources (DHR) this position is responsible for the day-to-day operations of the Human Resources area.  Particularly, the position oversees functions that are within the Talent Acquisition & Guidance (TAG) team. It is the expectation that the Human Resources Manager demonstrate to the team and members of the OFH staff exceptional customer service, communication, ethics, with solid work ethic. 

Job Duties:

  1. Oversees and manages the work of TAG team personnel. Encourages the ongoing development of the Human Resources staff.
  2. Plans, organizes and executes the activities of the department. Participates in developing department goals, objectives and systems with HR management (DHR & CHRO).
  3. Ensures planning, monitoring, and appraisal of employee work results for the department.
  4. Supports OFH management by supporting and assisting in training managers to coach and discipline employees.
  5. Works with the HR management in scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
  6. Supports the DHR in the implementation and annually updates to the compensation program; rewrites job descriptions as necessary; responsible for ensuring and conducting annual salary surveys: analyzes compensation.
  7. Consults legal counsel when appropriate to ensure that OFH policies comply with federal, state, and local law.
  8. Oversees the maintains a human resources information system to meet management informational needs. This includes ensuring accurate information is captured within the system by the TAG team.
  9. Assist DHR in the development and implementation and monitoring of OFH’s performance evaluation program and revises as necessary.
  10. Oversees OFH recruitment process. This includes review and approval of requested additional positions and reconciliation against OFH personnel budget.
  11. Develops, recommends and implements personnel policies and procedures.
  12. Works with HR management in the preparation and maintenance of the OFH employee handbook.
  13. Supports the DHR in the development and revision of department policies and procedures.
  14. Works with HR management to oversees benefits administration to include claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow.
  15. Oversees the recruitment efforts for the TAG team (with the exception of provider personnel recruitment). Works with TAG and supervisors to develop and streamline screening process and interviewing of candidates. 
  16. Oversees the integrity of the hiring process by ensuring that personnel conduct reference checking; extends job offers appropriately; conducts new-employee orientations and employee relations counseling. May conduct exit interviews.
  17. Oversees the maintenance and compliance of department records. Ensures that HR personnel are organizing and storing records per OFH and State of CA record retention expectations.
  18. Oversees the maintenance of the Human Resources Department SharePoint page along with maintaining organizational charts and employee directory.
  19. Evaluates reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
  20. Supports employee relations by overseeing, reviewing, and making recommendations to OFH orientation program.
  21. Additional work-related duties and tasks as assigned. Duties may be provided either verbally or in writing.

 Additional Duties:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required learning and using the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport,  PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

 Education:

  • BS/BA degree in business administration or human resources preferred.

 Experience:

  • Minimum five (5) years of human resource experience with a BS/BA degree, or:
  • Minimum eight (8) years of experience in the HR field with increased responsibilities associate with duration of experience..

Certification:

  • PHR or SHRM – CP certification preferred, but not required.

Knowledge, skills, and abilities:

  • Possesses effective communication skills to be able to develop correspondence with little to no assistance. Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Knowledge of employment labor law, federal and state requirement, and a good understanding of company and departmental policies and procedures.
  • Research, analytical, and critical thinking skills.
  • Ability to type accurately as a speed of at least 45 WPM.
  • Skill in analyzing and evaluating various HR related issues.
  • Knowledge of computerized information systems used in human resources applications.
  • Strong computer skills, to include database management, word processing, creating spreadsheets, e-mail, and the internet.
  • Ability to plan, coordinate, and administer complex administrative systems and processes.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Ability to continuously learn and adapt to employment situations.
  • Familiar with OSHA safety requirements for office environment.
  • Knowledge of both HIPAA and confidentiality/security requirements in the office setting.
  • Self-starter and self-motivated. Ability to keep composure under pressure. Understands personal internal locus of control.
  • Experience in meeting facilitation, curriculum building, staff development, and career counseling.
  • Project management understanding and experience.
  • Ability to perform analysis, develop PowerPoint presentations, create memorandum, reports, and perform graphic design functions.
  • Bilingual (English/Spanish) a plus.

Responsible To:  Director of Human Resources (DHR) and Chief Human Resources Officer (CHRO)

Classification:   Full Position, Non-Exempt

 

Patient Outreach & Enrollment Supervisor (Bilingual-English and Spanish)

Job Summary:   Supervises the Patient Outreach & Enrollment Department.   The Supervisor position manages daily activity, communicates company goals, guides the team, and provides direction and guidance to all POES. Responsible for providing health care systems navigation for patients who qualify under the Patient Protection and Affordable Care Ace (ACA), Immigration Reform (IR) or 3rd Party Payors, etc. Patient Outreach & Enrollment Supervisor (POES) Services may include, but are not limited to guiding patients through the health care system, helping them to complete insurance paperwork, assisting patients in obtaining financial help for their medical services, directing to their health care services for further diagnosis and treatment, identifying local resources and support, keeping track of and help patients get to their appointments, talking to the patients’ doctors and/or nurses, and providing patients additional health care information.  Many patients are Spanish speakers and fluency in Spanish as well as familiarity with the regional Hispanic culture is required.

 

In addition, the ideal candidate must support mission and goal achievement, organizational quality and the patient-centered medical home philosophy we operate by.  Incorporate core organizational values of quality, respect, integrity, partnership, and compassion in all activities and decisions.  Perform community outreach and marketing to increase Omni Family Health (OFH) effectiveness in responding to the healthcare access needs of persons living in Kern County. Increase the number of area residents, especially those who qualify for the guidelines set by the Patient Protection and Affordable Care Act, who have access to primary and preventive health care services by identifying those eligible for publicly-sponsored insurance programs and other social services and assisting persons identified to navigate the enrollment process to secure needed services.  Ensure that newly enrolled members of publicly-funded insurance programs understand how their insurance plan works and have a functional relationship with an appropriate primary care provider. Protect the dignity, privacy, and confidentiality of patients and their families, as well as co-workers and others.

 

Job Duties:

Patient Outreach & Enrollment Supervisor Tasks and Responsibilities (75% of workload)

  1. Promote the Patient Outreach & Enrollment Specialist (POES) within the Health Center, at other health care services that feed and draw from the Health Center, to local groups, organizations and institutions, which are stakeholders in the improvement of cancer health disparities areas.

 

  1. Perform all day to day, in Health Center POES tasks
  2. Assist patients to accurately complete application (s) and successfully enroll/re-enroll into government sponsored health insurance programs or 3rd Party Payors, etc.
  3. Frequent travel expected
  4. Ability to put consumer at ease while asking sensitive and personal questions.
  5. Actively encourage and enroll new members by meeting program standards for application completion and lead generation.
  6. Provide support and guidance to all POES
  7. Strong Organizational skills
  8. Effective communication skills
  9. Provide and run reports daily, weekly, monthly for accuracy and to insure POES are within production standards
  10. Provide monthly audits in PointCare data base to verify all POES are charting correctly
  11. Provide POES month team meetings for reviews and updates
  12. Outreach event and onsite visits on locations are needed for monitoring POES productivity and to ensure program processes being followed and adhered to.
  13. Constant communication with direct Supervisor
  14. Assist Marketing with Grand Openings, Ground Breaking, and Omni events
  15. Ability to take direction and work well independently and with others
  16. Participates in Quality Improvement activities and training programs as required and/or appropriate.
  17. Perform other duties as assigned

 

Supervisor Duties:

  1. Directly supervise Patient Outreach & Enrollment Specialist program staff team members as assigned
  2. Evaluate Patient Outreach & Enrollment Specialist performance and competency
  3. Enforce OFH policies and procedures
  4. Orient new staff
  5. Staff Scheduling
  6. Oversee departmental quality assurance
  7. Communicate changing needs to Director
  8. Order Supplies for department
  9. Assist with annual budget and capital expenditures
  10. Work with Marketing Partner, Supervisors and Health Center Managers to grow and promote the Patient Outreach & Enrollment Specialist and the many services we provide
  11. Work with designated Health Center to establish a patient profile for enrollments in the Patient Outreach & Enrollment Specialist program
  12. Oversee collection, management Security and maintenance of project-related data, especially those required to demonstrate achievement of project metrics
  13. Assure that all required reporting is completed accurately and in a timely manner according to established deadlines
  14. Assess Target Markets and develop a plan to reach that Market
  15. Track and calculate patient count for prospective grants for Medical Assistants, Health Educators, District Administrators and Executive Staff.
  16. Run PointCare reports and Navigator reports weekly
  17. Submit bi-weekly report cards to direct supervisor
  18. Track POES progress reports weekly
  19. Complete State Navigator and Federal CEC training course and pass all certification exams
  20. Strong ability to multi-task
  21. Handle sensitive and personal information with an understanding and respect for client and employee confidentiality
  22. Follows up on all documents and reports for data collection
  23. Keep track of all outreach hours for accounts payable and do required employee reviews in a timely manner
  24. Ability to present a professional image at all times.

 

Administrative Reporting:

  1. Collect and summarize process data for all Grant reporting
  2. Assist in the collection of all data
  3. Maintain and regularly update project data

 

Communication:

  1. Meet monthly face to face with POES to report and review program progress
  2. Maintain weekly communication with all POES
  3. Communicate with Health Center Managers, District Health Services Administrators and other service/health-related organizations with access to target population to identify status or services and coordinate patient care
  4. Possess strong interpersonal communication skills; is outgoing, very sensitive and aware of needs of public health clients who experience serious health problems and who have limited resources to address those in need

 

Training Requirements:

  1. Complete State Navigator and Federal CEC training course and pass all certification exams through Covered California

 

Responsible To:         Director of Business Services

Classification:             Full Time Position, Exempt

Associate Director of Information Services

Job Summary:

Supports the Director of Information Systems (DIS) and Chief Information Officer (CIO) in providing managerial leadership and project management for the IT Department. Provides overall direction and guidance in conjunction with the CIO and DIS for oversight of IT management and projects. Ensures departmental efficiency and deliverables, and follows through with the implementation of business objectives. Collaborates with external resources and centralized staff to proactively problem solve and continuously improve the level of service delivered to internal and external stakeholders.

Essential Functions:

  1. Accountable for the success of project(s) scope. This includes oversight and management of simultaneous project timelines and deliverables, and overall quality and resources for all assigned projects.
  2. Responsible for consistent communication with project/program participants including internal/external stakeholders.
  3. Responsible for ensuring that internal project teams, and external IT vendors and group practices are connected by managing relationships, expectations, and processes.
  4. Consistently and effectively communicates relevant information between the DIS, CIO and IT Department.
  5. Collaborates with IT Management to utilize efficient, reliable and valid methodologies and sound analysis, supported by facts and project oversight.
  6. Facilitates continual process improvement by developing and improving policies and procedures to establish the efficiency and effectiveness of IT initiatives in conjunction with the CIO and DIS.
  7. Attend internal and external meetings on behalf of the IT department as assigned by the CIO or DIS.
  8. Oversight, communication and collaboration of IT project timelines with OFH internal departments.
  1. Effectively utilize project management tools and other forms of technology to manage project timelines and provide regular status updates to IT leadership and project stakeholders.
  2. Negotiates priorities by collaborating with others.
  3. Facilitates progress and ideas while managing project resources for both IT and, project stakeholders.
  4. Works closely with the CIO and DIS in managing staff duties and responsibilities, including the overall coordination implementation and oversight activities for the project/program.
  5. Co-develops project plans, goals and budgets between IT and OFH stakeholders.
  6. Reviews progress for departmental goals, objectives and strategies in conjunction with the CIO and DIS.
  7. Conserves CIOs time by reading and researching project scopes and timelines, and relaying relevant information or, making facts based recommendations. Creates and maintain reports for CIO as directed.
  8. Manages project management staff and assures that IT resources are available to successfully complete project timelines.
  9. Collaborates with the CIO and DIS in the evaluation and selection of IT Department staff.
  10. Any other duties or responsibilities the CIO or DS may assign when the need arises.

Job Requirements:

  •  HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
  • Compliance - Ensures compliance with all local, state and federal regulations.
  • Quality Assessment/Quality Improvement – Participate as assigned in QA/QI activities and contribute towards the overall performance improvement in the organization.
  • All employees will participate in Patient Centered Health Home Model at Omni Family Health.
  • Proficiency in MS Office Products (Word, Excel, PowerPoint, Access, Visio, Projects)
  • Ability to supervise, plan, design and direct the work of subordinate staff as assigned.
  • Demonstrates the ability and experience in planning, budgeting, organizing, and documenting project status, expectations and scope of work with stakeholders and IT staff.
  • Perpetuate industry best practices philosophy among team and facilitate continuous improvement in staff and technology systems.
  • Embody strong dedication to customer service for internal and external customers and develop strong interdepartmental relationships.
  • Strong written, verbal and communication skills. With the ability to be persuasive, confident and content expert on subject matter.
  • Reliable transportation to travel between OFH sites
  • Promote and believe in OFH mission statement and vision.
  • Develop and co-author IT departmental policies, procedures, standards and protocols
  • May provide after-hours support as needed and other job-related work as required.
  • Demonstrates promptness and sense of urgency pertaining to projects, outages, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others to include vendors.
  • Performs other job-related work as required.

 Qualifications

Education:

Minimum Bachelor’s Degree in Project Management, Healthcare Administration, Business Administration, Public Administration, Management Information Systems or, equivalent experience or, combination thereof. Experience with LEAN, Six Sigma, SCRUM or Agile best practice process improvement a plus.

 Experience:

At least three (3) years managing multiple staff. Two (2) years of project management experience in a healthcare setting preferred. Understanding of planning, development, and implementation of corporate projects and initiatives or programs. Working in a small to medium size business with 500 plus staff in a corporate environment a plus. Using data as part of decision-making process.

Knowledge:

  • Applicable knowledge of Project management, planning and project lifecycle.
  • Leadership abilities and demonstrable management skills.
  • Effective use of project management tools and other software towards project status communication and follow-up.
  • Ability to present ideas and concepts related to collaboration with others.
  • Familiarity with concepts of corporate compliance.
  • Understanding of Process improvement and performance management.
  • Working knowledge of Community Health or Federally Qualified Health Centers a plus.
  • Information Technology related knowledge or training a plus.

Skills:

  • Demonstrates effective communication, critical thinking and problem-solving ability.
  • Effective use organizational and time management. Ability to keep projects on task to support stakeholder requirements, timelines and milestones.
  • Ability to identify areas of improvement in project management process and process improvement.
  • Ability to create a plan of action or scope of work with input from multiple departments and areas.
  • Knowledge of key aspects of setting project expectations, with the ability to assess and identify stakeholder requirements.
  • Able to use sound judgment and possess a calm disposition with the ability to work easily with all people under pressure.
  • Ability to multi-task in a fast paced growing organization with shifting timelines and priorities.

Responsible To: Director of Information Systems \ Chief Information Officer

Classification: Full Time, Exempt

Behavioral Health Care Coordinator

Position Summary:   The Behavioral Health Care Coordinator will perform a full range of professional clinical case management assignments in a full-functioning capacity and in accordance with policies, procedures and protocols established by Omni Family Health (OFH), licensing and certificate and other regulatory agencies requirements. The Care Coordinator employee will explore basic personality structure in relationship to developing behavioral patterns, mechanisms, and symptoms. The employee shall apply principles, knowledge, and practice of professional social work to provide research, consultation, and preventive social service programs to individuals, families, groups, and organizations in OFH service areas.

Job Duties:

The following are essential job accountabilities:

  1. Responsible for conducting initial patient assessment as well as writing up assessments that meet specified standards for OFH patients who might have mental illness or substance abuse problems, or other relationship issues.
  2. Supports patient access to community services by completing referrals to community resources such as housing, substance abuse programs, case management, food baskets, parenting classes and other related services.
  3. Supports the behavioral health providers by assisting in the completion of or complete (per scope of practice) forms for patients. This includes but not limited to SSI, housing for mental health patients, IHSS, general services such as housing, transportation, JV220, prior authorization for psychotropic medications and jury duty exemptions.
  4. Provides assistance to OFH patients by helping them cope with issues in their everyday lives, relationships and helping them to solve personal and family problems by making appropriate referrals.
  5. Conduct interviews with OFH patients and their families to assess and review their need for seeking help from OFH services.
  6. Assists patient in meeting their issues and needs by providing information and support to community resources.
  7. Provides psychosocial support to patients, their families, or any vulnerable populations so they can cope with chronic, acute, or terminal illness.
  8. Supports patient access to care by developing relationships with area schools, group homes, and non-profit agencies. Utilizing these relationships in making client referrals to appropriate services.
  9. Ensures behavioral health department representation in multidisciplinary teams, committees, and meetings, for example child protection and behavioral health.
  10. Maintains accurate records and prepares verbal and written reports and correspondence related to the work.
  11. Responsible for developing and providing written reports and statistics for any Mental Health Grants as assigned by the Director of Behavioral Health.
  12. Supports case management of patients by following up with patients regarding outside appointments and referrals.
  13. Supports continued development of OFH personnel by providing in-service presentation to staff as needed or required on subjects that position is expert.
  14. Any additional work related duties that are required for patient care under OFH protocol as directed by the Director of Behavioral health. These additional duties may be verbal or provided in writing. 

Additional Duties 

  1. HIPAA compliance – Responsible for enforcing compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state, and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Electronic System and its components as required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Home Health Model at Omni Family Health.

Qualifications, Education, and Experience

Education:

  1. Bachelor’s degree in Social Work, Counseling, Psychology, or an acceptable related field.

Experience:

  1. Minimum 1-year prior experience in case management preferred.

Skills:

  1. Emotionally mature, objective and sensitive to people and their problems
  2. Ability to handle position responsibilities, work independently, and maintain good working relationships with patients and coworkers.
  3. Empathy, combined with genuine desire to improve the quality of lives of patients is essential, as is the ability to take difficult decisions under pressure.
  4. Bilingual in English and Spanish preferred.

 

Responsible to:          Director of Behavioral Health

Classification:            Full-time, Non-exempt

Self-Pay Collector I

Location: Corporate Bakersfield

Position Summary:   Research and secure payment for uninsured, sliding scale, and under insured patients within the billing department. Utilize billing, collecting, research, and correspondence communication to solve accounts within Omni within the patient accounting system. Collects deposits and co-payments for uninsured, under insured, sliding fee scale and self-pay patients. Explains Omni Family Health financial policies and provides to patients in an attempt to offer alternatives to resolve outstanding balances. Acts as a liaison between the patient, the business office, and clinics to enhance account receivables performance and maximize service excellence. Provide a variety of patient and financial service tasks.

Job Duties:

The following are essential job accountabilities:

  1. Identify all payer sources for patient. Perform patient registration, verification of benefits and ensure accurate demographic entry for all patient accounts within EPM system.
  2. Assist all patients with identifying alternative payment options while minimizing risk to OFH accounts receivable. Coordinate with accounts receivable staff regarding denial management corrective actions.
  3. Prioritize work to minimize interruptions and increase efficiency in collections process.
  4. Ensure continuous communication between the patient and OFH staff prior to scheduled procedures.
  5. Document all financial arrangements within EPM and notify specific clinic within approved department timelines
  6. Perform retrospective audits of new self pay accounts to update demographic information.
  7. Participate in patient accounts receivable collection campaigns as needed to meet department goals.
  8. Handle overflow patient calls
  9. Performs other related duties as assigned

Additional Duties 

  1. HIPAA compliance – Responsible for enforcing compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state, and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Electronic System and its components as required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Home Health Model at Omni Family Health.

Qualifications, Education, and Experience

Education:

  1. High school diploma or GED

Experience:

  1. Minimum of one year billing and accounts receivable experience in a physician practice environment.

Skills:

  1. Ability to work under pressure.
  2. Ability to demonstrate effective communication skills with providers and management staff.
  3. Ability to draft and implement collection letters.
  4. Proficient with excel and other Microsoft office products.
  5. Knowledge of payor contracts.
  6. Proficiency and accuracy with multiple office tools and software.
  7. Accurate data entry skills with the ability to input data into computer systems, compile statistics, and generate resports.

 

Responsible to:           Collections Supervisor

Classification:             Full-time, Non-exempt

Case Manager - Immune Support Program

Job Title: Immune Support Program Case Manager

Job Summary: The Case Manager is responsible for assisting people with HIV/AIDS access for the continuum of HIV care services. In addition, the Case Manager will be responsible for providing direct services, and coordinating services for clients who are HIV+ and conducting a comprehensive uniform assessment in the following areas: health status, medical care and provider, activities of daily living and mental health status. Furthermore, the Case Manager will be responsible for maintaining comprehensive files for each client and developing a care plan based on client needs. Will represent Omni in the community, interacting and networking with community service agencies that provide services to HIV positive individuals and their families. Cultivates and maintains communication and networking with multi-ethnic organizations in the HIV/AIDS community. This position reports to the Immune Support Program Manager.

Job Duties:

  1. Functions as part of a team in the provision of patient care and performance of daily activities.
  2. Develop excellence in case management services, which will enrich and enhance the quality of life, dignity and respect of people infected and/or affected by HIV/AIDS.
  3. Conduct a comprehensive assessment and administer an acuity scale to determine the medical, psychosocial, and social service needs of HIV+ clients. Face to face and phone contact with clients completed at minimum of once every 30 days.
  4. Ensure clients are enrolled in medical care and receive appropriate referrals to needed services as established in case plan. Services include, but are not limited to: medication assistance, housing, mental health counseling, substance abuse counseling, legal services, etc.
  5. Advocate for clients and assist them in the procurement of benefits and services. Provide necessary information, referrals for established care plans and advocate for client needs.
  6. Responsible for entering all required client related data into Next Gen within two business days of completing the service.
  7. Timely professional maintenance of records and documentation, including progress notes, treatment plans and ongoing evaluation of client progress, consistent with agency expectations and ethical standards.
  8. Assists the Immune Support Program Manager in monitoring the quality assurance and evaluation process ensuring contract compliance and outcome and process objectives for clients and their families are met.
  9. Assists in the preparation of monthly narrative and statistical reports covering progress toward meeting outcome and process objectives established in the case management contract.
  10. Follow all confidentiality and HIPPA guidelines and protocols.
  11. Performs other duties as assigned or required.
  12. Provide AIDS Drug Assistance Program (ADAP) and Ryan White enrollment to own caseload and ensure all eligible clients complete the ADAP enrollment process.
  13. Increase relationships and communication with other Omni Family Health programs and locations. Represent Omni Family Health to other organizations and community groups. Network with other AIDS service providers.
  14. Provide Spanish language interpretation as required to assist clients in meeting case plan.
  15. Support and participate in activities and group events organized by Omni Outreach Department.
  16. Participate in all multi-disciplinary team meetings, staff meetings, and selective staff development trainings, as directed.
  17. Maintain a flexible schedule to allow for some weekend work as well as emergency coverage of shifts to meet the needs/demands of clients and related activities and events.
  18. Coordinate and post weekly schedules, advising Program Manager with any changes or time-off requests.

 

Additional Duties:

 

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and to use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Performance Requirements:

  1. Knowledge of organizational policies, regulations and procedures to administer patient care
  2. Knowledge of common safety hazards and precautions to establish a safe work environment
  3. Ability to identify problems, provide information and provide alternative solutions
  4. Skilled in preparing and maintaining records, writing reports and responding to correspondence
  5. Skilled in establishing and maintaining effective working relationships with patients, medical staff and the public
  6. Ability to work independently with minimum on/off site supervision
  7. Ability to maintain quality control standards
  8. Ability to react calmly and effectively in emergency situations
  9. Ability to interpret, adapt and apply appropriate written guidelines and work practices
  10. Ability to communicate clearly

Qualifications, Experience, and Education:

  • Education Required (Minimum level of education): Bachelor’s Degree in human services or related field or high school degree with 2 years experience working in non-profit social service or public health agency.
  • Certifications/Licenses Required: Current valid California driver’s license and access to insured vehicle required.
  • Experience with and sensitivity to LGBT-related cultural concerns. Knowledge of health and psychosocial issues concomitant to HIV disease. Previous HIV field experiences a plus.
  • Technical Knowledge and Skills Required to Perform the Job: Exercise tact, objectivity, sensitivity, strategy and judgment in dealing with a variety of people with a variety of co-occurring disorders.
  • Equipment: Computer literacy required, proficiency in MS Office (Word, Excel, Outlook and PowerPoint), projectors, various software including ARIES, and Microsoft office.
  • Working Conditions and Physical Requirements: Physical Activities standing, walking, sitting and lifting 25 lb. Working Traits: travel to other facilities. May work evenings and/or weekends.
  • Preference will be given to individuals with the ability to communicate in Spanish and English; written and verbal.
  • Knowledge and understanding of customs, beliefs, and needs of consumer group(s) served
  • Valid California driver's license, proof of insurance, and personal transportation

Reports to: Immune Support Project Manager. Department: Operations

Network Administrator

Title:                           Network Administrator

Job Summary: Under direction from the Senior Network Administrator (or IT Manager), Responsible for organizing, modifying, installing, and supporting Omni’s network hardware and systems. Installs and configures LANs, WANs, Internet and intranet systems, network segments, and INFOSEC  measures/systems; can also assist in administering computer systems and  servers as required.

 

Job Duties:

Primary responsibilities include, but are not limited to:

  1. Installs, configures, and deploys networks WANs, LANs, VLANs and WLANs, including servers, routers, hubs, switches, UPSs and other hardware.
  2. Install and support LANs, WANs, network segments, Internet, and intranet systems.
  3. Install and maintain network hardware and software.
  4. Analyze and isolate network issues.
  5. Monitor networks to ensure security and availability to specific users.
  6. Evaluate and modify system's performance.
  7. Identify user network needs.
  8. Determine network and system requirements.
  9. Document network through diagrams and other methods.
  10. Maintain integrity of the network, server deployment, and security.
  11. Assist the Senior Network Administrator to ensure network connectivity throughout Omni’s LAN/WAN infrastructure is on par with technical considerations and application requirements.
  12. Perform network address assignment.
  13. Assign routing protocols and routing table configuration.
  14. Assign configuration of authentication and authorization of directory services.
  15. Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers.
  16. Maintain network servers such as file servers, VPN gateways, INFOSEC systems.
  17. Develops protocols and configurations to ensure HIPAA regulations compliance.
  18. Administer software deployment, security updates and patches to network equipment/systems.

 

  1. Assist the Senior Network Administrator in researching new technologies and prepares written proposals with sound justifications and options.Assist the Senior Network Administrator in overseeing the Data Centers and Data Closets for correct installation, cable management, documentation, maintenance, and organization of mounted/installed equipment.
  2. May provide after-hours support as needed.
  3. Performs other job-related work as required.

 

Additional Duties:

  1. HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
  2. Compliance - Ensures compliance with all local, state and federal regulations.
  3. Quality Assessment/Quality Improvement - Participate in QA/QI activities and contribute towards the overall performance improvement in the organization.
  4. Information Technology - Required to learn and use the Electronic Health Record and Electronic Practice System and its components, as required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 

Qualifications:

  1. Education: A high school diploma or the equivalent is required; Bachelors degree in Computer Science or Networking or an Vocational Network training certificate are preferred but not required.
  2. Experience: Minimum 2 years’ full-time experience in Network Administration, preferably in a healthcare setting. Experience working with network monitoring tools such as software-defined networking.  General patch cable termination capabilities Cat5e and Cat6.
  3. Knowledge of networking, including: TCP/IP, VLANs, Ethernet, Switching, Routing and routing protocols MPLS, BGP, 802.1Q, DHCP and DNS.
  4. Skills:  Demonstrates the ability and experience in documenting network and systems design, configuration, and recommendations. Communicates effectively both orally and in writing.  Proficiency with Microsoft Office suite.
  5. Willingness and ability to learn new skills and apply them as needed.
  6. Excellent written and oral communication skills.
  7. Must have California Driver license (or be able to attain in first 30 days).
  8. Must be able to travel between clinics and Corporate office as required.
  9. Promotes and believes in the OFH mission statement.

 Responsible to:  IT Manager (or Director of Technology)

Classification:  Full Time Position

Insurance Collector I

Position Summary:   Research and secure payment for managed care accounts within the billing department. Utilize billing, collecting, research, correspondence, and independent problem solving skills of account errors within Omni Family Health standards and timeframes. Reconcile complex, multi-payment accounts as necessary. 

 Job Duties:

  1. Perform the adjustments, refunds etc. common with billing knowledge to bring account to zero balance within established timeframes.
  1. Follow up on required daily accounts based on assigned practice and/or payer to reduce the A/R and maintain Omni Family Health Key performance indicators (KPI). 
  2. Submit appeal letters on unpaid and underpaid claims applications.
  3. Prioritize work to minimize interruptions and increase efficiency in collections process.
  4. Prepare and submit weekly & monthly AR summary of activity report for all assigned practices/payers to department manager with detailed action plans and/or unresolved issues.
  5. Establish and maintain an efficient filing system for all Omni Family Health employed provider group and payor contracts.
  6. Perform retrospective audits of new self-pay accounts to update demographic information.
  7. Participate in accounts receivable collection campaigns as needed to meet department goals.
  1. Notify the contracted billing company of payor written refund requests. Services accounts where Omni Family Health has a request for patient refund.  Prepares paperwork for the refund approvals.

Additional Duties

  1. HIPAA compliance – Responsible for enforcing compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state, and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Electronic System and its components as required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Home Health Model at Omni Family Health.

 Qualifications, Education, and Experience

Education:

  1. High school diploma or GED

 Experience:

  1. Minimum of one year billing and accounts receivable experience in a physician practice environment

 Skills:

  1. Proficiency and accuracy with multiple office tools and software.
  2. Accurate data entry skills with the ability to input data into computer systems, compile statistics, and generate reports.
  3. Ability to work under pressure.
  4. Ability to demonstrate effective communication skills with providers and management staff.
  5. Ability to draft and implement collection letters.
  6. Proficient with excel and other Microsoft office products.
  7. Knowledge payor contracts.

Responsible to:           Collections Supervisor

Classification:             Full-time or Part-time, Non-exempt

PC Technician

Location: Fresno

Job Summary:

    1. Under direction from the IT Support Manger, the PC Tech performs Level II computer and peripheral device support in resolving hardware and software technical problems and service requests/questions received by the Helpdesk Techs via telephone and/or electronically by end-users; will also assist in operating and implementing enterprise computer systems and peripherals as required.

Essential Functions:

        1. Provides second level technical support to internal and external customers related to computer hardware, peripherals, or software operation.
        2. Troubleshoots and identifies problems in a timely manner to achieve User satisfaction; resolves problems, and provides follow-up with users to ensure problem resolution.
        3. Monitors the Help desk system for incoming requests for service; services work orders, installs and configures computer equipment, escalates urgent problems to next level of support or to System Administrators; refers problem reports to the appropriate staff for follow-up and problem resolution; and informs supervisor of recurring problems.
        4. Provides both telephone and remedial instruction to users on standard desktop applications utilized by Omni Family Health.
        5. Operates and troubleshoots peripheral devices such as printers, scanners, copiers, audio visual equipment, etc.
        6. Works to identify and resolve system hardware problems and warranty replacements with vendors as necessary.
        7. Performs workstation installations, inventory and re-imaging.
        8. Responsibility for completing work orders, help desk tickets within a timely basis.
        9. Required to work independently and as a team to successfully complete projects and pending timelines
        10. Creates and maintain knowledge-base entries.
        11. Performs routine preventative maintenance on computer and peripheral equipment; cleans printers, scanners, etc.
        12. Provides hardware support to end users on peripheral networked and mobile devices including minor repairs, configuration and/or replacement of defective peripherals.
        13. Design, write and produce documentation for software systems for use in training sessions and as user desk reference manuals.
        14. Stays current with system and operating system information changes and updates.
        15. Responsible for complying with OFH security policies and industry best practices. May assist help desk staff answering phones as required.
        16. May provide after-hours support as needed.
        17. Performs other job-related work as required.

Additional Duties:

          1. HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
          2. Compliance - Ensures compliance with all local, state and federal regulations.
          3. Quality Assessment/Quality Improvement - Participate in QA/QI activities and contribute towards the overall performance improvement in the organization.
          4. Information Technology - Required to learn and use the Electronic Health Record and Electronic Practice System and its components, as required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
          5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications:

            1. Education: A high school diploma or the equivalent is required; A+ or MCP (Microsoft Certified Professional) is preferred but not required.
            2. Experience: 2 years cumulative full-time experience in a computer helpdesk and/or PC technician role (experience in the use of computer software and hardware providing technological support to a variety of end-users).
            3. Skills: Diagnose and troubleshoot software and hardware problems by telephone and in person. Use remote logins, work on multiple priorities and tickets at once. Use knowledge-base information and follow problem analysis flows to solve problems. Coordinate and process call tracking requests and knowledge-base entries. Effectively assess software system intricacies for documentation and training purposes. Instruct users in the use of computer equipment and operating procedures. Operate a computer and related peripheral equipment. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.
            4. Knowledge of: Help desk and PC support principles; the operation of personal computer hardware, software, and associated peripheral equipment; knowledge of Active Directory of networking fundamentals, and customer service principles; and documentation, record keeping practices, storage and retrieval.
            5. Ability to: Apply knowledge of personal computer hardware and software; provide technical support to Users via a service desk regarding computer hardware and software operation; respond to user requests for service in a timely manner; troubleshoot, identify and resolve computer-related problems; perform installation, communicate clearly and effectively, both verbal and written; follow written and oral instructions; learn new concepts and technologies; maintain good customer service skills; maintain cooperative work relationships with staff.
            6. Proficiency with Microsoft Office suite.
            7. Excellent written and oral communication skills.
            8. Must have California Driver license.
            9. Must be able to travel between clinics and Corporate office as required.
            10. Promotes and believes in the OFH mission statement.

Responsible to:

          1. IT Support Manager

Classification:

      1. Full Time (non-exempt)

Report Writer

JOB DESCRIPTION

Title:                        Report Writer

Job Summary:     Under the direction of the Director of Information Systems , the Report Writer is responsible for assessing and meeting the reporting needs of the organization. Responsible for maintaining development standards for the data services team and fulfilling all requests through analysis and development of requested reports.

Job Duties:

  1. Work closely with data services team to determine report and database requirements.
  2. Develop recurring reports using SSRS and or/BI solution.
  3. Some ad-hoc report development in Excel, SSRS, and /or BI solution.
  4. Help create and document technical designs and project requirements.
  5. Improve existing database structures and modify, enhance and maintain existing reports.
  6. Creating design specifications for reports based on customer report request.
  7. Generate routine and ad-hoc reports using reporting tools to complete data requests.
  8. Present information in a concise, user-friendly format by determining target audience needs to support decision processes
  9. Ability to communicate effectively with all levels of staff to exchange information, ideas, and answer inquiries
  10. Maintain an inventory of existing and needed reports
  11. Identifying and validating the appropriate technological solution for various reporting needs
  12. Maintain and nurture relationships with key report users
  13. Interface with users to define report deliverables, issues, questions, needs, trends, and timing.
  14. Adhere to development methodology and standards
  15. Leverage strong communication skills to create relationships with partners and end-users

Additional Duties:

  1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented as applicable to the work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications:

Education:  Bachelor’s degree in Computer Science, Business Administration or Health Information Management; or approved equivalent combination of education and experience.

Experience: 2 or more years of experience with SSRS, Business Intelligence Development Studio, SQL Server 2008 R2 or higher.

Skills:

  • Strong SQL skill set for querying complex data structures
  • Demonstrated understanding of data warehouse concepts and database programmability
  • Experience developing ETL packages using SSIS a plus
  • Self-starter; able to search for solutions
  • Strong prioritization and interpersonal skills

Responsible to:          Director of Information Systems

Classification:            Full Time Position, Non-exempt

QR Auditor - Clinical

JOB DESCRIPTION

Location: Corporate Bakersfield Job Summary:

The Quality Review (QR) Auditor (Clinical) performs initial and ongoing quality audits and education to Omni Family Health (OFH) providers and coders to ensure that billing codes are appropriate lessening the need for rework.  This position also provides education to the medical and coding staff in collaboration with the clinical documentation requirements, specific to coding queries and documentation issues.  Audit and educate medical and coding staff on issues related to the government mandated guidelines and the outpatient prospective payment system (OPPS).  Provide educational assistance via monthly/quarterly reports on correct coding to physicians and non physician providers.

 

Job Duties:

The following are essential job accountabilities:

 

  1. Work with Supervisor to provide summary reports to the CMO.
  2. Ensure quality of department work product by assisting in department(s) review and coding all physician and non-physician provider (NPP) services for appropriate and accurate billing, following Medicare guidelines; and maintaining compliance with federal rules and regulations.
  3. Ensures provider and staff compliance with expected accurate documentation standards by conducting baseline audits for new coders and providers and provide results and conduct follow up visit within 72 hours of audit completion to ensure appropriate and accurate CMS guidelines and Federal regulations are being followed. Responsible for development of action plan to be completed within initial 90 days of employment with OFH when issues are identified.
  4. Expected to provide face-to-face reviews and trainings to OFH staff (including providers and mid-levels) at OFH health center locations.
  5. Regularly monitor coding workflow, productivity and coding quality to respond to increased variances and coding optimization opportunities.
  6. Ensures that work quality for coders and provider by conducting monthly & quarterly audits as identified by baseline results of 85% or below.
  7. Responsible to schedule timeframe for corrections based on audit findings and has the authority to request corporate compliance with documentation expectations.
  8. Assist billing office in auditing and coding of employed physicians and mid-level providers within OFH.
  9. Supports compliance by assisting in the education of accurate and timely documentation practices and of coding medical services in compliance with CMS guidelines and Federal Rules & Regulations.
  10. Works with OFH billing office leadership to monitor denials specific to coding deficiencies, develop and implement innovative methods to decrease denials that directly impact reimbursement for services rendered.
  11. Assist in researching coding and billing issues, and analysis of data for reports.
  12. Various other work-related duties as assigned by supervisor. These duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

 

Additional Duties

  1. HIPAA compliance – Responsible for enforcing compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state, and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Electronic System and its components as required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Home Health Model at Omni Family Health.

 

Job Requirements

  1. Ability to work under pressure.
  2. Ability to demonstrate effective communication skills with providers and management staff.
  3. Ability to develop teaching and auditing tools to provide educational programs for physicians and billing staff.
  4. Proficient with excel and other Microsoft office products.
  5. Knowledge of 3M encoder and/or encoder pro software.
  6. Maintain annual coding certification requirements.
  7. Must have a working knowledge of coding rules, and third party payer requirements.
  8. Must have reliable transportation.

 

Qualifications, Education, and Experience

Education:

  • High school diploma or GED

 

Experience:
  •    Minimum of two years billing and accounts receivable experience in a physician practice environment.
  • Minimum of three years physician coding experience in a multi-specialty environment.

Certification:

  • CPC, CPCH, and/or CCS-P certification required

 

Responsible to:           Director of Billing

Classification              Full-time, Non-exempt

Chief Financial Officer (CFO)

Job Summary:     Under the direction of the Chief Executive Officer (CEO) of Omni Family Health (OFH), the CFO is responsible for the financial activities of OFH.  This includes development and implementation of short and long-term financial planning, creation and monitoring of financial policies and procedures, development and maintenance of operational and capital budgets, ongoing analysis of revenue generation, income lifecycles, reserves, and expenditures, and the supervision of all fiscal office personnel, accounting, accounts payable and inventory systems, accounts receivables, billing and collections functions.  The CFO maximizes the corporation’s financial position and assures financial viability by providing leadership and direction to the leadership team, financial and operational strategies, and timely and accurate financial or other related reports to funding agency requirements, management and Board of Directors. 

Job Duties as CFO:   

  1. Supervise overall maintenance of accounting and cost accounting records for all financial transactions of all programs, in accordance with the funding agencies requirements and generally accepted accounting principles.
  2. Provide supervision, training and evaluation of the accounting system, internal controls and general fiscal and business management, to assure accuracy of tracking all business activities.
  3. Assist the CEO or his/her delegate in the preparation of the overall OFH budgeting system, implementation, of budgets and a budgetary control system whereby all revenues and expenditures are allocated for and charged to a specific expense category, department and funding source.
  4. Prepare and submit financial and statistical reports including invoicing to the funding agencies, and other required reports in accordance with the funding agencies requirements and policies and procedures established in this area by the OFH management and Board of Directors.
  5. Monitor expenditures and cash flow and prepares cash flow projection and monthly reports as required and in accordance with policies established by the Board of Directors in this area.
  6. Coordinates all business units and assures an adequate control system is in place to secure all assets and liabilities of OFH.
  7. Prepares special reports as directed by the CEO and/or the Board of Directors, and communicate budgets to each department head and assure that reports are produced on a timely basis.
  8. Assures that proper procedures and controls are in place in the areas of purchasing, inventory, cash receipts, cash disbursements, and bank reconciliation. Recommends changes as needed to achieve the above.
  9. Assure corporation maximizes revenue from payors and patients by maximizing billing rates and collections in accordance with state and federal guidelines.
  10. Participate with leadership team in strategic planning and develop financial models and fiscal planning objectives to assess feasibility of short and long term goals.
  11. Develop policies and procedures on purchasing activities and prepare vendor and management reports analyzing purchasing practices.
  12. Establish and maintain the Corporations system of accounts, assure integrity of books and records for all transactions and provide for security of transaction records.
  13. Direct all loan activities including debt ratio calculation and prepare reports of compliance with lender requirements.
  14. Perform other work-related duties as assigned or required by the CEO or their designee. These duties may be verbal or in writing.

Additional Functions and Responsibilities:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment. 

Qualifications, Education, and Experience:

Education/Experience:

  1. Master’s Degree in accounting or business administration with specialization in accounting or finance with 4-6 years’ experience in a senior management position within a Federally Qualified Health Center or
  2. Bachelor’s degree with 8-10 years experience in a senior management position within a Federally Qualified Health Center. Senior management experience to be substituted for comparable experience on a case by case basis. 
  3. CPA is preferred and could substitute for two years of experience.

Skills:

  1. Demonstrated experience in, or knowledge of Federally Qualified Health Centers and government grants management policies preferred
  2. Experience in billing federal, state, and private payers for health services.
  3. Ability to communicate and maintain effective working relationships with staff and funding agencies’ personnel.
  4. Ability to operate independently, supervise personnel and train business unit personnel when necessary.
  5. Promotes and believes in OFH mission statement.
  6. Ability to relate to the public regardless of ethnic, religious and economic status.

 

All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 

Responsible to:          Chief Executive Officer (CEO) of OFH

 

Classification:            Full Time Position, Exempt

Front Office Clerk (Dental)

JOB DESCRIPTION

Location: 

  • Tehachapi

Job Summary:

    1. This position is one of the most important functions in the health care delivery system and the first point where contact is made personally or by telephone. The person will receive the patient and direct them to the services needed. Making appointments and making preliminary assessment category of payment for patients are essential before a provider can see them.

Job Duties:

        1. Welcome patients as they contact the center personally or by telephone, and explain the services available, payment categories, and billing procedures.
        2. Schedule appointments; direct walk-in patients and emergencies as per established policies and procedures.
        3. Answer all incoming calls and route them to the appropriate staff.
        4. Register all patients per registration protocols and collection all documentation and billing information per billing protocol. Ensure proper documentation and data collection/ documentation.
        5. Assure that all services provided have been checked out properly for each patient.
        6. Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient.
        7. Collects deposits or co-pays/deductibles prior to the patient being seen by the provider per established policies and procedures. Inform patient of their outstanding balance, collect said balance, and issue cash receipt when monies are collected.
        8. Balance cash register in accordance with the cash handling policy.
        9. Work closely with Medical, Dental and Nursing staff to assure smooth patient flow and cut down on waiting time.
        10. Work closely with the health promotion personnel and refer them to patients who did not keep their appointment for follow-up.
        11. Under supervision, work with various agencies such as “Kern County Welfare Department” in scheduling patients who needed assistance.
        12. Call and remind patient of his/her appointment.
        13. Follow up on “no show” patients on a daily basis.
        14. Communicate patient’s problem/complaint to the Senior MA or his/her designee.
        15. Other related duty as the job requires.

Job Requirements:

        1. Ability to work under pressure.
        2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
        3. Friendly personality with the desire to work with the public.
        4. Ability to handle multi-functions.
        5. Understanding of community based organizations.
        6. Knowledge of bookkeeping and office functions.
        7. Promotes and believes in OFH mission statement.
        8. Ability to relate to the public regardless of ethnic, religious and economic status.
        9. Must be willing to work at any Omni Family Health location, other that the assigned site and be agreeable to work weekends, if so needed
        10. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health clinics if needed.

Additional Duties:

        1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
        2. Compliance – Ensure compliance with all local, state and federal regulations.
        3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
        4. IT – Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport, PMS, QSI and other electronic features, as they are developed and implemented as applicable to the work environment.

Qualification, Education, and Experience:

      1. High school graduate/GED with one year of medical or dental experience in similar setting.
      2. Formal training from a vocational school in lieu of the above.
      3. Ability to relate to patients, through familiarity with medical terminology and triage procedure.
      4. Must believe in health care with dignity for all.
      5. Ability to speak read and write in English and Spanish is desirable. All employees will participate in Patient Centered Health Home Model at Omni Family Health.                                                                                                              Responsible To: DHSA (Dental)/ Dental Manager                           Classification: Full or Part Time Position, Non-exempt

Call Center Associate

JOB DESCRIPTION

Locations: 

  • Fresno Area
  • Shafter

 

Job Summary:

    1.           This position is as important as any other function in the healthcare delivery system.  Receiving calls from patients and help them with their appointment needs. Calling patients to make appointments and promote Omni Family Health services by consulting, gathering information, and evaluating patient needs over the phone.  Support mission, goal achievement, organizational quality, and the patient-centered medical home philosophy we operate by incorporate core organizational values of quality, respect, integrity, partnership, and compassion in all activities and decisions.

Job Duties:

        1. Greets patients as they contact the center, provide quality & excellent customer service to every call.
        2. Schedule appointments, remind patients of their appointment, and update patient demographics, per established policies and procedures.
        3. Promptly Answer all incoming calls and route them to the appropriate staff as needed.
        4. Register all patients per registration protocols over the phone.
        5. Call patients for follow up per policies and procedures.
        6. Call and schedule new patients on their first visit based on the member list and procedure established.
        7. Calling patients to make appointments for services offered.
        8. Promote OFH services by consulting, gathering information, and evaluating patient needs.
        9. Work closely with other departments on appointment scheduling and services offered to ensure smooth patient flow and ct down waiting time.
        10. Respond to patients’ inquiries, requests, dispute over the phone, and route it to the appropriate department or staff.
        11. Explain the services available, payment categories and billing procedures.
        12. Attend all mandatory programs training such as Medi-Cal, CHDP, BCCP, FPACT, and so on as required.
        13. Perform & Assign Tasks within the Electronic Health Record system.
        14. Initiate Medication Refill Requests
        15. Perform all other tasks related to Call Center Department areas of responsibilities.
        16. Follow Call Center Associate Policies and Procedures

Job Requirements:

        1. Ability to work under pressure, provide verbal communication, and proper telephone etiquette.
        2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
        3. Friendly personality with the desire to work with the public.
        4. Ability to handle multi-functions.
        5. Understanding of community based organizations.
        6. Communicate patients’ problems to the appropriate staff.
        7. Knowledge of bookkeeping and office functions.
        8. Promotes and believes in OFH’s mission statement.
        9. Ability to relate to the public regardless of ethnic, religious and economic status.

Additional Duties:

        1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
        2. Compliance – Ensure compliance with all local, state and federal regulations.
        3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
        4. IT – Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures.
        5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 Qualification, Education, and Experience: EDUCATION:

        • High school graduate or GED required.

EXPERIENCE:

        • A minimum of one-year experience in the medical field answering phones, setting appointments and handling patients’ questions and/or complaints is desirable.

CERTIFICATION/LICENSE:

        • Medical Assistant certificate desirable.

SKILLS:

        1. Ability to relate to patients through familiarity with medical terminology and triage procedure.
        2. Must believe in health care with dignity for all.
        3. Demonstrated ability to build and maintain good customer rapport.
        4. Ability to speak, read and write in Spanish is desirable.
        5. Electronic Health Record knowledge is desirable.

  Responsible To:  

      1. Call Center Supervisor/Business Management Associate

Classification:

      Full or Part Time Positions, Non-exempt

Dental Office Manager

  Locations:   

  • Fresno
    • Territory: Reedley, Fresno, Visalia 
  • Bakersfield (1 openings)  
    • Territory: Oildale , California Ave, Tehachapi, Ridgecrest, 

Job Summary: 

Under the general direction of the Dental Health Services Administrator, in accordance with established protocols, the person in this position shall be responsible for supervising and training front office and back office staff according to their job duties. In addition, and as recommended by the Dental Health Services Administrator, may perform other related work to include, but not limited to, dental FOC duties, clinical DA duties, making appointments, answering the phone, ordering supplies and doing the dental billing.

Job Duties:                             

  1. Front Office Supervision:
  • Responsible for the training of the Front office staff and orientation of the new hires           including training for EDR/Dentrix/QS1 and other job related procedures.
  • Responsible for conducting performance evaluations on all of the dental front office staff.
  • Observe front office efficiency:
    1. Make sure the patients are processed within reasonable time.
    2. Review and make certain that registration is completed properly and in accordance to established protocols.
    3. Review and make certain that cash register is balanced – receipts are issued properly for each day.
    4. Review all route slips throughout the day and make certain they are completely accurate in their entirety, including all necessary attached documents.
    5. Make sure that route slips are turned into billing department within 24 hours of date of service.
    6. Answer some of the dental front office call – as needed
    7. Observe dental records:
      1. Make sure the charts are filed properly.
      2. Review pending items.
      3. Review to make sure that all subpoenas are answered within allowed time.
      4. Communicate any chart issues with the dental providers 
        1. Observe phone etiquette and voice mails:
  • Make sure the calls are answered within 4 rings
  • Make sure that voice mails are checked at least every other hour.          
  • Back office supervision:
  • Responsible for the training of dental assistants and the orientation of new hires at the back.
  • Responsible for conducting performance evaluations on all of the dental assistants.
  • Observe back office efficiency:
  1. Greets patients in waiting area and escorts patients to the operatory.
  2. Assist the dentist in the administration of treatment at the chair side as required or directed by the dentist.
  3. Promote an atmosphere supportive of good dental and general health by demonstrating good oral hygiene, question patients to ascertain home care status, instruct patients in techniques of flossing and brushing in accordance with protocol.
  4. Maintain a sterile and neat working environment according to current infection control procedures.
  5. Review the health history, make chart entries under the direction of the operator and assure completion of forms and signatures.
  6. Assume the responsibility associated with any expanded duties that may be delegated by the dentist.
  7. Familiarize the patient with the aspects of their dental visit and provide support and compassion to that patient when it is needed.
  8. Stock operatories and maintain clinical supply inventory. Review daily schedule to set up appropriate trays and instruments.
  9. Serve as supply liaison, communicate with purchasing department and vendors to assure prompt receipt of all orders.
  10. May perform dental assistant job description according to the table of permitted duties.
  11. Observe staff customer service, handle patient complaints, address and resolve employee problems, as well as patients.
  12. Oversee all logs initiated within the Dental Department and delegate assistants to     maintain various logs at each site.
  13. Assist in overseeing the sterilization, infection control practices, and OSHA compliance within the dental department.
  14. Make sure that QI reports are done on a monthly basis and all CCPs are resolved as established by QI protocol.
  15. Assess and create goal for improvement for the site operation.
  16. Review and report building physical condition and equipment condition periodically and as needed, and provide any suggestions or proposal accordingly.
  17. Cash box reconciliation and other related duties.
  18. Serve as liaison for all community events within Omni service area as well as areas of the Dental Department. Coordinates with the health education department and assign dental assistants to attend these events.
  19. Collaborate the annual dental inventory with the Fiscal Department.
  20. Aware of Safety and OSHA practices, participate in Infection control committee.
  21. Review and make certain that referrals are completed in a timely manner, and logged according to established protocols, policies and procedures.
  22. Any other duties or responsibilities the chief dental officer or the dental district administrator may assign when the need arises.
  23. Promote and believe in community clinics health mission.
  24. Ability to relate to the public regardless of ethnic, religion and economic status.

Administrative Duties:

  1. Assist the district administrator and CDO with various administrative duties including preparing the monthly schedules, EZ Labor and related forms/requests, etc.
  2. Attend internal and external meetings on behalf of the dental department as assigned by the Chief Dental Officer.
  3. Responsible for supervision and training of dental staff as needed and orientation for new hires.
  4. Work closely with the Quality control team, Review QI reports and perform Registration Audits and QI check, and forward QI results to the Chief Dental Officer.
  5. Work closely with Human Resources department and all other departments as deemed necessary per the Chief Dental Officer.
  6. Communicate site operation and submit monthly report to the district administrator.
  7. Communicate/follow up on all route slips corrections/completions with Billing.
  8. Handle patients’ complaints and employee conflicts in timely and efficient manner.
  9. Revise dental supply orders monthly for all sites and communicate with purchasing department as needed.

Job Requirement:

  1. Demonstrate knowledge of dental health education subjects.
  2. Ability to complete forms in an orderly and accurate fashion, computer literate, familiar with Microsoft Word, Excel, Power point, etc.
  3. Able to use sound judgment. Possess a calm disposition and the ability to work easily with people.
  4. Ability to work with clinical staff and handle pressure from more than one provider.
  5. Ability to relate to the public in all areas (racial, ethnic, and economic).
  6. Willing to work evenings and/or weekends; willing to travel to various Dental sites to train and mentor staff as recommended by the Chief Dental Officer.
  7. Willingness to participate in community events such as health fairs, etc.
  8. Have the ability to communicate fluently in both English and Spanish.

 Additional Duties:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 Qualifications, Education, and Experience:

Education:

  1. High school graduate (or GED)

Experience:

  1. Three years’ experience as a dental assistant and/or dental FOC.
  2. At least one (1) year management experience at a dental office setting; Must have leadership abilities and demonstrate management skills.

License/Certification:

  1. Certification as a Dental Assistant (RDA preferred).

Skills:

  1. Familiar with dental insurance codes, processing claims, dental software (Dentrix, NextGen or similar software), and other dental front office work.
  2. Proof of completing radiation safety course.
  3. Certificate for coronal polishing.

Information Technology Support Manager

 

  Title:                          Information Technology Support Manager

Job Summary:           Under direction from the Director of Information Systems, responsible for the oversight of the planning, implementation, training and technical support of the clinical applications. The IT Support Manager is responsible for the supervision of the Helpdesk, Training and Application support personnel, will also develop best use and best practice policies. This position will utilize necessary tools to benchmark customer support and service and track cases. This position will also spearhead the Omni IT knowledge base, standardized system builds and push technologies to better manage and track our IT assets in accordance and compliance with our Fiscal and purchasing department. This positions core aim is to support and facilitate the IS departments goals and objectives as a whole and in full support of Omni Family Health’s (OFH’s) mission and strategic goals. Additionally, it is equally required to effectively collaborate and coordinate with other IS managers and leaders of OFH.

 

 

Essential Functions:

Primary responsibilities include, but are not limited to:

  1. Help Desk - Provide oversight and direction of Helpdesk to maintain continuity of patient facing services and core business related systems.
  2. Training – Provide guidance and oversight of training and orientation programs and team to address and improve data entry, workflow and data collection efforts. Prepare OFH staff to effectively use the technology resources and systems for their daily work.
  3. App Support – Provide guidance, direction and mentoring to Application support staff and facilitate communication, timeline completion, and integration of technology, systems and security.
  4. Provides oversight of managing the configuration and maintenance of any clinical module or add-ons including interfaces, Patient Portal, HQM, Offline Document Process, Background Business Processor and HIE.
  5. Provide guidance of analysis and documentation of the requirements of health center facilities and clinical workflows as they pertain to the implementation of Clinical Applications.
  6. Responsible for taking an active leadership position and will be proactive in installing and testing new application releases.
  7. Coordinate and perform the full lifecycle of EHR implementation such as kickoff, business analysis, functional specification, system configuration, design, testing and change management execution; ensuring compliance with all local, state and federal requirements.
  8. Responsible for maintaining a dynamic knowledge base of technical support solutions. 
  9. Manages the desktop, VoIP, mobile device and other related device types using various industry based tools I.e. Management consoles for Active Directory, Anti-Virus, Malware, Data Loss Prevention, SCCM, Inventory, Helpdesk work orders, Alerting and Monitoring software suites and best practices.
  10. Ensures all users benefit from effective technology and efficient Internet access, and continually assesses needs and requirements
  11. Monitors online security for users and takes appropriate steps to address security breaches as necessary
  12. Establishes relationships with other leaders at Omni Family health, vendors, consultants, contractors and temporary staff.
  13. Provide resources for support department staff to include education, training coaching and mentoring.
  14. Manages departmental spending and tracks spending on equipment, resources, staff and vendors.
  15. Develops and maintains emergency plans to address equipment, power, or security failure to ensure preservation of technology and data
  16. Has a thorough understanding of available technology and researches to learn about innovative solutions and new releases
  17. Responsible for standardizing the end-user experience through training orientation and, installation and configuration of software on computer systems. Also, analyze and trend outages, gaps in support and organizations needs to align departmental and organizational objectives.
  18. Manages and coordinates Outage protocols and Change Control process and documentation to reduce outages.
  19. Effectively collaborates with other IT staff and leaders to provide seamless and expedient support and services. Review and Propose updates to Employee Information Security and Data Use Policies.
  20. Develops Service Level Agreement to the organization and escalation procedures.
  21. Foster an environment of excellent world class customer support from all IT support staff.
  22. Meet, communicate and mentor staff daily.

 

Additional Duties:

  1. HIPAA compliance - Responsible for being aware of, and complying with, all HIPAA regulations and requirements. Treats all patient information as confidential.
  2. Quality Assessment/Quality Improvement - Participate in QA/QI activities and contribute towards the overall performance improvement in the organization.
  3. Required to understand OFH core business application(s)and systems in use I.e. NextGen EHR, SAGE, ADP, Office 365, Cloud computing, Data Loss Prevention and contingency planning.
  4. Actively comply with all local, state, federal laws and OFH personnel policies and departmental protocols and procedures.
  5. Perpetuate industry best practices philosophy among team and facilitate continuous improvement in staff and technology systems.
  6. Supervise, plan, design and direct the work of subordinate staff if assigned.
  7. Must have a strong dedication to customer service for internal and external customers and develop strong interdepartmental relationships.
  8. Strong written, verbal and communication skills. With the ability to be persuasive, confident and content expert on subject matter.
  9. Promote and believe in OFH mission statement and vision.
  10. Develop and co-author IT departmental policies, procedures, standards and protocols
  11. May provide after-hours support as needed and other job-related work as required.
  12. Develop content, media and methods to streamline OFH employees training and orientation.

 

Qualifications:

  1. Education: A high school diploma or the equivalent (e.g. GED); Bachelor’s degree in Computer Science preferred (can be substituted with 3 or more years IT Lead experience and at least 10 years of hands on experience working in a technical support role)
  2. Experience: Equivalent experience coaching and mentoring IT staff is required. Minimum of 10 years of experience working in a technical support role, preferably in a healthcare setting.  Experience in successfully managing and delivering multiple projects preferred.
  1. Knowledge of corporate desktop technologies including Microsoft Windows Operating systems, Active Directory, computer imaging, backup of endpoints, basic security, Mobile Device Management preferred.
  2. Can establish and maintain cooperative and effective working relationships with others to include vendors. Proficiency with Microsoft Office suite.
  3. Willingness and ability to learn new skills and apply them as needed.
  4. Excellent written and oral communication skills.
  5. Must have California Driver license (or be able to attain in first 30 days).
  6. Must be able to travel between clinics and corporate office as required.
  7. Promotes and believes in the OFH mission statement.

Responsible to:  Director of Information Systems

Classification:    Full Time Position, Exempt

 

Senior Network Administrator

Job Summary: Under direction from the Director of Technology (or IT Manager), Responsible for designing, organizing, modifying, installing, and supporting Omni’s network hardware and systems. Designs and installs LANs, WANs, Internet and intranet systems, and network segments; can also assist in administering computer systems and servers as required.

Job Duties: Primary responsibilities include, but are not limited to:

  1. Design and deploy networks WANs, LANs, VLANs and WLANs, including servers, routers, hubs, switches, UPSs and other hardware.
  2. Install and support LANs, WANs, network segments, Internet, and intranet systems.
  3. Install and maintain network hardware, software, and information security systems.
  4. Analyze and isolate network issues.
  5. Monitor and scans networks to ensure information security and availability to specific users.
  6. Evaluate and modify system's performance.
  7. Identify user network needs.
  8. Determine network and system requirements.
  9. Document network through diagrams and other methods.
  10. Maintain integrity of the network, server deployment, and security.
  11. Ensure network connectivity throughout Omni’s LAN/WAN infrastructure is on par with technical considerations and application requirements.
  12. Perform network address assignment.
  13. Assign routing protocols and routing table configuration.
  14. Assign configuration of authentication and authorization of directory services.
  15. Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers.
  16. Maintain network servers such as file servers, VPN gateways, and intrusion detection systems.
  17. Administer software deployment, security updates and patches.
  18. Researches new technologies and prepares written proposals with sound justifications and options.
  19. Oversees the Data Centers and Data Closets for correct installation, cable management, documentation, maintenance, and organization of mounted/installed equipment.
  20. Supervises and assigns work to junior network administrators.
  21. May provide after-hours support as needed.
  22. Performs other job-related work as required.

Qualifications:

  1. Education: A high school diploma or the equivalent is required; Bachelor’s degree in Computer Science or Networking or a Vocational Network training certificate are preferred but not required.
  2. Experience: Minimum 5 years’ full-time experience in Network Administration, preferably in a healthcare setting. Experience working with Linux and Windows servers and network monitoring tools such as software-defined networking. General patch cable termination capabilities Cat5e, Cat6, Analog lines.
  3. Strong knowledge of networking, including: TCP/IP, VLANs, Ethernet, Switching, Routing and routing protocols MPLS, BGP, 802.1Q, DHCP and DNS.
  4. Ability to:Troubleshoot telecommunication network equipment and telephone, private branch exchanges (PBX), and voice messaging systems.   Supervise, plan, and direct the work of subordinate staff if assigned.
  5. Skills:  Demonstrates the ability and experience in planning, organizing, and documenting network and systems design and configuration. Communicates effectively both orally and in writing. Can establish and maintain cooperative and effective working relationships with others. Proficiency with Microsoft Office suite.
  6. Willingness and ability to learn new skills and apply them as needed.
  7. Excellent written and oral communication skills.
  8. Must have California Driver license (or be able to attain in first 30 days).
  9. Must be able to travel between clinics and corporate office as required.
  10. Promotes and believes in the OFH mission statement.

Responsible to:  IT Manager (or Director of Technology)

Classification: Full Time Position  

Business Analyst

Job Summary:    Under the direction of the Chief Financial Officer and/or designee, the Business Analyst is responsible for continual monitoring of key performance indicators, creating budget/financial performance reports and analysis on the fiscal and operations activities of Omni Family Health. This position analyzes and documents business and workflow processes through standardized data system reporting. Includes communication with Finance Department staff, Revenue Cycle Management, providers, health center managers, District Administrators, and operation/ancillary staff regarding outcome measurements and analysis by location and service line.

Job Duties:    

  1. Prepare and submit weekly, monthly, quarterly, and annual management and financial, cash flow, and statistical reports, including funding reports to funding agencies, and other required financial/progress reports with the funding agencies’ requirements and policies and procedures established in the area by the Omni Family Health management and Board of Directors.
  2. Review for accuracy and reconcile different cost center accounts by location and by service line.
  3. Coordinate the development and management approach of operating and capital budgets for internal control. Provides information and assists staff and program directors in budget preparation, implementation, and monthly variance analysis.
  4. Responsible for employee position control, personnel budget, and calculating the correct provider to support staff ratios.
  5. Prepares, balances, complies, and enters budget data; performs statistical analysis of cash flow, labor hour’s budgets; monitors and evaluates budgets and cash flow for appropriateness to ensure fiscal solvency and accountability.
  6. Monitors Grant budgeting applications, outcome and implementation
  7. Develops technical solutions to business problems by reviewing analyzing and documenting requirements.
  8. Prepare clinic annual reports (CMS, OSHPD, UDS and PPS Reconciliation) and cost reports as directed by the CFO and/or designee.
  9. Research and analyze financial data for any expansion or new business; creates, organizes, and maintain files using database and spreadsheet programs; retrieves and organizes data into required reporting formats; collects, retrieves and organizes data to identify financial discrepancies and recommends solutions.
  10. Responsible for closing the month/ quarter and yearly and to assure that all reports are ran in accordance with the policies established.
  11. Monitor and evaluate operation effectiveness and recommends changes for improvement to strengthen the organization structure and staffing requirements.
  12. Ability to facilitate stakeholder meetings and manage expectations
  13. Maintain professional presence including final work product and presentations
  14. Monitor, analyze and evaluate the billing/ collection of AR effectiveness. Recommends changes for improvement to strengthen collection, for days in AR management as well as collection turn around days.
  15. Establish clear communication process between departments, especially with operation Managers/Directors and Clinic Supervision. .
  16. All other duties or responsibilities as requested.

Additional Duties: 

  1. HIPAA compliance – responsible for maintaining functional knowledge of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required learning and using the Electronic Health Records and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience: 

Education:

  1. Graduate from a four-year college with major in Accounting/Finance.

Skills:

  1. Knowledge of Generally Accepted Accounting Principles and procedures in nonprofit accounting.
  2. Proficient in Microsoft Suite.
  3. Knowledge and understanding the principles and techniques of budget preparation, administration, statistical methods, technical writing, and related record keeping.
  4. Ability to communicate and maintain an effective working relationship with staff and funding agencies.
  5. Ability to operate independently, supervise projects, assignments, multi-disciplinary teams, OFH personnel and provide in service education when necessary.

 

Responsible To:    Chief Financial Officer

Classification:       Full Time, Non-Exempt

Registered Dental Assistant (RDA)

JOB DESCRIPTION

 Location:

  • Fresno (2 )
  • Reedley (2 )
  • Stine Rd (2 )
  • Panama
  • Tehachapi/Ridgecrest (Floater)
  • Shafter/Buttonwillow

Job Summary:   The Registered Dental Assistant performs duties such as: prepare the patient for the treatment, assist the dentist in performing their treatment to the patient in restorative dentistry or oral surgery, prepare materials and equipment for treatment and have them ready for the dentist’s use, take x-rays and assist the dentist in laboratory work.  May perform other related work to include, but not limited to, making appointments, answer the phone, ordering supplies and doing the dental billing.

Job Duties: 

  1. Greets patients in waiting area and escorts patients to the operatory.
  2. Assist the dentist in the administration of treatment at the chair side as required or directed by the dentist.
  3. Promote an atmosphere supportive of good dental and general health by demonstrating good oral hygiene, questioning patients to ascertain home care status, instructing patients in techniques of flossing and brushing in accordance with protocol.
  4. Maintain a sterile and neat working environment according to current infection control procedures.
  5. Review the health history, make chart entries under the direction of the operator and assure completion of forms and signatures.
  6. Assume the responsibility associated with any expanded duties that may be delegated by the dentist.
  7. Familiarize the patient with the aspects of their dental visit and provide support and compassion to that patient when it is needed.
  8. Stock operatories and maintain clinical supply inventory.
  9. Review daily schedule to set up appropriate trays and instruments.
  10. Assist in front office procedures if time allows or need is determined by the Chief Dental Officer or Dentist.
  11. Supervise preventive maintenance of dental equipment.
  12. Serve as supply liaison. Communicates with purchasing department and vendors to assure prompt receipt of all orders.
  13. May perform the following procedures:
    • Obtain endodontic cultures.
    • Dry canals, previously opened by the supervising dentist, with absorbent points.
    • Test pulp vitality.
    • Place bases and liners on sound dentin.
    • Remove excess cement from supragingival surfaces of teeth with hand instrument or floss.
    • Size stainless steel crowns, temporary crowns and bands.
    • Temporary cementation and removal of temporary crowns and removal of orthodontic bands.
    • Placement of orthodontic separators.
    • Placement and ligation of arch wires.
    • lacement of post-extraction and periodontal dressings.
    • Take bite registrations for diagnostic models for case study only.
    • Coronal polishing.

Job Requirements:

  1. Friendly personality with the desire to work with the public.
  2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
  3. Ability to handle multi-functions and complete tasks in orderly and accurate fashion
  4. Understanding of community based organizations and willing to participate in community events such as health fairs, etc.
  5. Promotes and believes in OFH mission statement.
  6. Ability to relate to the public regardless of ethnic, religious and economic status.
  7. Must be willing to work at any Omni Family Health location, other that the assigned site and be agreeable to work weekends, if so needed.
  8. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health clinics if needed.
  9. Able to use sound judgment. Possess a calm disposition and the ability to work easily with people. 

Other Duties

  1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required learning and using the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health. 

Qualifications, Education, and Experience:

  1. High school graduate (or GED).
  2. Proof of completing radiation safety course.
  3. One-year experience as a dental assistant.
  4. Certification as a Registered Dental Assistant required.
  5. Certificates for coronal polishing and sealants required.
  6. Demonstrate knowledge of dental health education subjects.
  7. Have the ability to communicate in English and Spanish.

Responsible To:         Staff Dentist, and Chief Dental Officer  Classification:            Full or Part Time Position, Non-exempt

Patient Outreach and Enrollment Specialist (Bilingual: English/Spanish)

Locations:

  • Visalia

Job Summary:     This position is responsible for screening and patient eligibility for multi- programs offered at OFH such as Patient Protection, Affordable Care Act (ACA), Immigration Reform (IR), 3rd Party Payors, Family PACT, Every women counts, Sliding scale etc. The Patient Outreach and Enrollment Specialist are responsible for qualifying patients for financial coverage of services rendered. Patient Outreach and Enrollment Specialist (POES) services may include, but are not limited to, providing individuals and families with education about and assistance with the application process, case manage to ensure successful initial enrollments and annual renewal assistance. POES identify and develop relationships with strategic community partners (schools, service clubs, business, faith community, county staff, and other government agencies) and act as community liaison for OFH Outreach and Medi-Cal Retention programs. Represents OFH in the community and makes presentations at partner organizations and public forums regarding OFH outreach and enrollment initiatives. POES also establish and maintain relationships with County Departments of Social Services to facilitate applications and information sharing. The goal is to increase the number of individuals and families in California who are insured and have access to a Quality Health Plan.. Many patients are Spanish speakers and fluency in Spanish as well as familiarity with the regional Hispanic culture is required. In addition, the ideal candidate must support mission and goal achievement, organizational quality and the patient-centered medical home philosophy we operate by. Incorporate core organizational values of quality, respect, integrity, partnership, and compassion in all activities and decisions. Perform community outreach and marketing to increase Omni Family Health (OFH) effectiveness in responding to the healthcare access needs of persons living in Kern County. Increase the number of area residents, especially those who qualify for the guidelines set by the Patient Protection and Affordable Care Act, who have access to primary and preventive health care services by identifying those eligible for publicly-sponsored insurance programs and other social services and assisting persons identified to navigate the enrollment process to secure needed services. Ensure that newly enrolled members of publicly-funded insurance programs understand how their insurance plan works and have a functional relationship with an appropriate primary care provider. Protect the dignity, privacy, and confidentiality of patients and their families, as well as co-workers and others.

Job Duties: Patient Outreach and Enrollment Specialist (POES) Tasks and Responsibilities (~75% of workload): General Tasks

  1. Possess excellent communication skills to relate with diverse populations, and community organizations.
  2. Assist patients to accurately complete application(s) and successfully enroll/re-enroll into government sponsored health insurance programs or 3rd Party Payors, Family PACT, Sliding scale, Every Women countsetc.
  3. Demonstrated ability to manage databases and spreadsheets
  4. Demonstrated ability to work effectively with government and community partners
  5. Experienced in the use of protected health information (PHI) to comply with HIPAA rules
  6. Skilled in the use of personal computers and related software applications (MS Word, Excel, Access Database, and NextGen)
  7. Provide follow up on all pending applications to ensure enrollment process is complete.
  8. Provide Insurance and Medi-Cal financial counseling.
  9. Follow-up on Medi-Cal enrollment.
  10. Follow-up on Post-Enrollment management.
  11. Outreach to raise awareness of the availability of Quality Health Plans.
  12. Outreach to raise awareness of the availability and necessity of a Primary Care Provider.
  13. Provides information in a manner that is culturally and linguistically appropriate for consumers.
  14. Provide complete, fair and impartial information.
  15. Perform other duties as assigned.

Administrative Reporting:

  1. Collect and summarize process data from all HCN tasks.
  2. Assist in the collections of outcome data.
  3. Maintain and regularly update project database.

Communication:

  1. Meet monthly face to face with the Patient Outreach and Enrollment Specialist (POES) Supervisor to report and review program progress.
  2. Maintain weekly communication with Patient Outreach and Enrollment Specialist (POES) Supervisor staff at OFH.
  3. Contact key personnel at Health Centers and other service/health-related organizations with access to target population to identify status or services and coordinate patient care.
  4. Possess strong interpersonal communication skills; is outgoing, very sensitive and aware of needs of public health clients who experience serious health problems and who have limited resources to address those health needs.

Training Requirements:

  1. Receives initial and ongoing program training.
  2. Receives regular technical support.
  3. Conduct trainings related to Outreach Program activities.

Planning and Program Development:

  1. Assists in conducting assessments of the community to identify availability of competing services, programs and organizations and institutions.
  2. Promotes the program in the community. Makes contact with all relevant healthcare facilities that might also provide diagnostic, treatment or social services to patients.
  3. Participate in planning discussions and meetings. Assist in developing tactical plans to support outreach and patient or payment goals.
  4. Prepare and submits daily/weekly productivity reports.

Project Implementation:

  1. Manage all aspects of the Patient Outreach and Enrollment Specialist (POES) Supervisor activities within the Health Center and in the community.
  2. Regularly update the project database and report to Patient Outreach and Enrollment Specialist (POES) Supervisor program coordinating staff.

Data Analysis:

  1. Provide database reports according to instructions from Patient Outreach and Enrollment Specialist (POES) Supervisor.
  2. Promote the program and materials as directed by the Patient Outreach and Enrollment Specialist (POES) Supervisor.
  3. Develop and maintain a database of healthcare and other enabling services available with data collection on availability and eligibility requirements for patient and client information.

Outreach Coordinator Task and Responsibilities (~25% of workload)

  1. Serve as a central resource for community questions and referrals for both consumers and providers, building relationships with community resources, public health, schools, churches, and other social service organizations to identify, refer and develop resources that remove consumer barriers to accessing needed health and social services;
  2. Identify individuals who qualify for Omni Family Health programs through direct outreach activities and through reports/referrals from community partners, churches, schools, internal data, and others;
  3. Connect with individuals to inform them about OFH services and related community resources and assist identified persons in accessing needed care that facilitates individual and family health, care coordination, continuity of care, and case management;
  4. Assist eligible clients to apply for publically sponsored health care insurance plans, providing necessary follow-up, tracking and data collection to assure continuous enrollment;
  5. Develop and maintain a tracking and follow-up system for Medi-Cal and other social service applications to ensure that all aspects of the process, from application through post-enrollment, have been completed and that the client is able to receive appropriate services;
  6. Maintain statistics/data on contacts; identify needs, problems and service gaps. Track and tabulate contacts, application submission and post-enrollment follow-up;
  7. Initiate post-enrollment support activities with Medi-Cal eligible clients, completing and recording the information required for monthly OFH reports;
  8. Attend appropriate community or networking meetings to facilitate outreach and gathering of information to increase consumer access to a permanent medical home;
  9. Work with local schools, churches, community partners, and key employers to train, coordinate and problem-solve so they can make appropriate referrals to OFH or appropriately support enrollment in or use of services through the Medi-Cal program;
  10. Develop with Marketing Partner, Supervisor, and Health Center Site Manager educational flyers/handouts to distribute through local community-based groups;
  11. Participate in community coalitions and related committees convened to maximize enrollment and education;
  12. Support and contribute to effective safety and risk management efforts by adhering to established policies and procedures, maintaining a safe environment, promoting accident prevention, and identifying and reporting potential liabilities; and
  13. Other related duties as assigned that support organizational goals and objectives and patient centered care.

Essential Functions

  1. Bilingual required (English/Spanish)
  2. CAA Certification - preferred
  3. Periodic state travel; travel between Health Center sites
  4. Occasional evening or weekend work

Skills and Abilities

  1. Skill in exercising initiative, judgment, problem solving and decision-making
  2. Skill in the development and maintenance of effective relationship with medical and administrative staff, patients and the public
  3. Skill in gathering and analyzing objective and subjective data on personnel matters;
  4. Skill in conflict resolution
  5. Skill in identifying problems, recommend solutions, organize and analyze information
  6. Skill in organizing work, delegating and achieving goals and objectives
  7. Skill in operating a variety of office equipment and computer programs
  8. Skill to work under pressure, set priorities among multiple requests
  9. Skill to communicate and present information effectively
  10. Advance personal knowledge base by pursing continuing education to enhance professional development
  11. Non-judgmental attitude
  12. Ability to work independently and as part of a team
  13. Ability to plan, organize and integrate priorities and deadlines
  14. Ability to work at a rapid pace, being involved in several duties at one time
  15. Ability to set priorities and avoid crises management
  16. Ability to remain calm and poised in urgent situations
  17. Ability to communicate effectively in writing and verbally
  18. Excellent time management skills and flexibility
  19. Ability to report to work as scheduled
  20. Demonstrated skills/knowledge of Microsoft Office suite
  21. Ability to maintain confidentiality
  22. Language Skills: Bilingual (verbal & written) in English and Spanish. Any third language a plus (relative to community need – e.g. Tagalog, Vietnamese)
  23. Excellent customer service skills – ability to understand and exceed customer expectations while demonstrating the highest standards of care, respect, and confidentiality
  24. Basic computer skills
  25. Ability to relateeffectively with people of different cultural backgrounds

Knowledge:

  1. Demonstrates positive interactions with the public, patients and children.
  2. Have positive interpersonal relations in dealing with fellow employees, and supervisors, so that productivity and positive employee relations are maximized.
  3. To assist clients in applying for appropriate health care coverage plans, providing necessary follow-up, tracking and data collection.
  4. Fluent in Spanish and English (able to read, write and speak in both English and Spanish). Familiar with the regional Hispanic culture.

Other Job Duties:

  1. H.I.P.A.A. compliance - Responsible for enforcing compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components as required by the job functions and highlighted in the Policies and
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

  1. High school diploma.
  2. BA/BS in social services or health education, public health or other health related field preferred.
  3. 1-3 years of experience in program development or other related field desired.
  4. Certified Application Assistance certification can substitute for 1 year of experience.
  5. Minimum two years working in a Primary Care Health Center, Healthcare related field, community or school based social service position. Work as a community health outreach worker and OHP enrollment specialist highly desirable.
  6. Personal commitment to the organization’s mission, vision and core values
  7. Personal commitment to the ACA, IR, and Patient-Center Medical Home philosophy
  8. Keyboarding at a minimum of 45 wpm
  9. Ability to pass a pre-employment drug screen and background test, Tb clearance
  10. Dependable motorized transportation, valid driver’s license and proof of auto insurance
  11. Knowledge of eligibility requirements and application process of all government sponsored health insurance programs
  12. Demonstrated organizational, work management, and group process skills, ability to take initiative to identify and propose new tasks and procedures
  13. Ability to establish and maintain working relationships with a diverse group of staff, public and professionals
  14. Ability to manage time and prioritize tasks
  15. Ability to proofread and edit for accuracy, punctuation, grammar, spelling, and clarity
  16. Demonstrated knowledge and competence in the use of software applications: word processing, spreadsheet, presentation, email applications (Microsoft Office preferred)
  17. Communication skills and the ability to work independently and collaboratively as needed
  18. Ability to travel to work outreach and enrollment sites as required– must have reliable transportation
  19. Current working experience in a Community Health Center setting
  20. Must be able to maintain a good attendance record
  21. Knowledge of Kern County health care system preferred

Responsible To: Healthcare Navigator and Outreach Supervisor

Classification:    Full Time Position, Non-Exempt 

Health Center Manager (HCM)

 Location:

  • Fresno - Fresno County
  • Hanford - Kings County
  • White Lane - Kern County

Job Summary:    The person in this position is part of the team concept in the Patient Center Health Home which is devoted to the delivery of primary care in an ambulatory setting, with an emphasis on prevention and health maintenance. The person in this position reports to the District Health Services Administrator and works closely with the Director of Nursing, providers, nurses, and support staff to assure effective patient and client service objectives in the health centers. The Health Center Manager will oversee the day to day operation of the Front Office and Back Office Staff, ensuring that staff continues performing their duties and carrying on the necessary functions required in accordance with established policies and procedures. The Health Center Manager is responsible for the compliance with federal, state and local requirements pertaining to health center issues. Job Duties:

  1. Observe front office efficiency
  • Make sure that patients are processed within reasonable time.
  • Guarantee excellent customer service to all patients of Omni Family Health.
  • Review and make certain that registration is completed properly and in accordance to established protocols.
  • Review and make certain that co-pay/ balance/ deposits/ share of costs are collected from each patient.
  • Review and make certain that cash register is balanced daily – receipts are issued properly.
  • Make sure telephone calls are answered within three rings.
  • Ensure staff are trained in NextGen, i2i, and data programs in relation to front office duties. Make certain all data is properly captured in NextGen or applicable Practice
  • Management System.
  • Make sure verification and collection of demographics is captured by front office at each patient visit.
  • Guarantee proper insurance verification, work closely with insurance plans, and direct patients to appropriate assistance programs.
  • Properly collect UDS patient information.
  • Monitor the no- show patients and complete the no- show process.
  • Prepare health center for all private, county, state, and federal audits. .
  • Generate, review, and analyze all reports pertaining to the operations of the health center.
  1. Observe back office efficiency
    • Make sure that patients are called back within a reasonable time.
  2. Assess and create goals towards the improvement of the health center.
  3. Report any building physical damage and equipment condition to the General Services Supervisor within 24 hours. Review ancillary services and specialty services:
    • Make sure services are available and provided on a consistent basis.
    • Make sure specialty providers have adequate personnel support.
    • Communicate any chart issues to Nursing staff, District Health Services Administrator and or provider.
  4. Review patient schedules.
    • Make sure that providers are aware of their patient schedule for the day.
  5. Discuss with provider about triage, patient flow, and patient concerns/complaints.
    • Review walk-in status and communicate to provider whether or not triage is needed to avoid back log.
  6. Act as Liaison between staff and District Health Services Administrators, Director of Nursing and Health Center Nurses regarding staff development and satisfaction.
  7. Coordinate involvement of staff in all OFH activities (e.g. Health Fair, Outreach programs, and company functions).
  8. Demonstrate knowledge of safety and OSHA practices.
  9. Follow universal precautions to protect self and patients,
  10. Collect, assess, and report data for Quality Improvement reports.
  11. Make certain MA stock room is supplied as necessary.
  12. Train staff and extern students about OFH policies, procedures, and protocols.
  13. Prepare health centers for any and all site inspections, audits, and health center visits.
  14. Any other duties or responsibilities required by operations staff may be assigned from time to time and when the need arises.

Administrative Duties:

  1. Order and submit all necessary supplies with purchasing department according to established protocols and procedures.
  2. Prepare monthly staff meeting agenda and minutes.
  3. Review QI reports and perform QI checklist.
  4. Directly responsible for all front office personnel.
  5. Communicate with Call Center personnel any provider scheduling conflicts or improvements.
  6. Communicate health center operation and QI results with support staff and direct concerns to District Health Services Administrator. /
  7. Communicate any and all route slips corrections/completion or problems with Billing department.
  8. Submit Monthly report to Operations Management Associate.
  9. Assist providers in closing encounters.
  10. Prepare staff schedules for front office.
  11. Approve/Deny staff request for time off with pay/without pay.
  12. Uphold and maintain HIPAA compliance.
  13. Serve as experts in all patient assistance programs.
  14. Execute all new or revised policies and procedures.
  15. Address patient complaints, prepare incident reports, prepare unusual occurrence reports, and any matter requiring attention in the health center.
  16. Stock and order supplies for the health center.
  17. Employee coaching, counseling, and disciplinary action.
  18. Serve as a member of Omni Family Health Leadership committee and attend all pertinent operations meetings.

Job Requirements:

  1. Ability to work under pressure.
  2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
  3. Friendly personality with the desire to work with the public.
  4. Ability to handle multi-functions.
  5. Understanding of community based organizations.
  6. Promotes and believes in OFH mission statement.
  7. Ability to relate to the public regardless of ethnic, religious and economic status.
  8. Must be willing to work at any Omni Family Health location other than, the assigned site and be agreeable to work weekends, if so needed.
  9. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health centers if needed.
  10. Commitment to the concepts of preventive health care program and team approach to health care delivery.

Additional Duties:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components, as required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport, PMS, QSI and other electronic features developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

  1. Must have High school diploma or equivalent and have successfully completed and graduated from a medical assistant program with a minimum of three years of experience as a medical assistant or must have graduated from an accredited university with a Bachelor’s Degree in Public Administration, Healthcare Administration, or equivalent. Education and Medical Management experience in lieu of the above.

Level I Work requires 3 year of related administrative or health center/practice management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions. Level II Work requires 5 years related administrative or health center management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions. Level III Work requires 5+ years related administrative or health center management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions.

  1. Venipuncture Certificate or equivalent preferred.
  2. Bilingual in English/Spanish may be required.
  3. Must have leadership abilities and demonstrate management skills.
  4. CPR Certificate preferred.

Responsible To:         District Health Services Administrator Classification:            Full Time Position, Exempt

Front Office Clerk II

JOB DESCRIPTION

Location:  Stine

Job Summary:   This position is one of the most important functions in the health care delivery system and the first point where contact is made personally or by telephone. The person will receive the patient and direct them to the services needed. Making appointments and making preliminary assessment category of payment for patients are essential before provider can see them.

Job Duties:

  1. Welcome patients as they contact the center personally or by telephone, and explain the services available, existing programs, payment categories, and billing procedures.
  2. Schedule appointments; direct walk-in patients and emergencies as per established policies and procedures.
  3. Answer all incoming calls and route them to the appropriate staff.
  4. Register all patients per registration protocols and collection all documentation and billing information per billing protocol. Ensure proper documentation on route slips and data collection/ documentation.
  5. Generate route slips for each patient, and assure that all services provided have been checked out properly.
  6. Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient.
  7. Collects deposits or co-pays/deductibles prior to the patient being seen by the provider per established policies and procedures. Inform patient of their outstanding balance, collect said balance, and issue cash receipt when monies are collected.
  8. Balance cash register in accordance with the cash handling policy.
  9. Assist patients with payment plan per policies and procedures in coordination with Billing Department.
  10. Work closely with Medical, Dental and Nursing staff to assure smooth patient flow and minimize waiting time.
  11. Work closely with the health promotion personnel and refer them to patients who did not keep their appointment for follow-up.
  12. Under supervision, work with various agencies such as “Kern County Welfare Department” in scheduling patients who needed assistance.
  13. Call and remind patient of his/her appointment.
  14. Follow up on “no show” patients on a daily basis.
  15. Communicate patient’s problem/complaint to the Senior MA or his/her designee.
  16. Assist Senior MA in training any other front office in accordance to the protocols established.
  17. Other related duties as the job requires.

Job Requirements:

  1. Ability to work under pressure.
  2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
  3. Friendly attitude with the desire to work with the public.
  4. Ability to handle multiple functions.
  5. Understanding of community based organizations.
  6. Knowledge of bookkeeping and office functions.
  7. Promotes and believes in OFH mission statement .
  8. Ability to relate to the public regardless of ethnic, religious and economic status.
  9. Must be willing to work at any Omni Family Health, location, other that the assigned site and be agreeable to work weekends, if so needed.
  10. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health clinics if needed.

Additional Duties and Responsibilities

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required learning and using the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualification, Education, and Experience:

  1. High school graduate/GED with a minimum of two years of experience in a similar setting.
  2. Formal training from a vocational school in lieu of the above.
  3. Ability to relate to patients, through familiarity with medical terminology and triage procedure.
  4. Must believe in health care with dignity for all.
  5. Ability to speak read and write in English and Spanish is desirable.

Responsible To:    Senior MA, Operations Management Associate

Classification: Full or Part Time Position, Non-exempt

Grounds Keeper I

JOB DESCRIPTION

Location:

  • Shafter-Full Time

 Job Summary:  Under light supervision, keep building space and grounds clean in an orderly manner. Collect and remove waste, trash, and dust. Sweep, vacuum, and mop on a daily basis. Strip floors and wax as required. Maintain a schedule of maintenance of property and related equipment. Ensure that all property is secured. Responsible for ensuring that all individuals utilize proper entry and exit signs. All tasks to be performed with a professional attitude, efficiently and in accordance with Omni Family Health regulations. Job Duties: A. Housekeeping

  1. Sweep, vacuum, mop on a daily basis.
  2. Clean, dust and polish furniture, clean windows, walls and ceilings.
  3. Assist in moving and arranging furniture and equipment.
  4. Strip and wax floors as required/scheduled.
  5. Clean and Shampoo carpet as required/scheduled.
  6. Maintain the lawn, flower bed and sprinkle system.
  7. Responsible to maintain the whole facility clean to include painting the building, maintaining wallpaper, lawn and flowerbeds, and maintaining the furniture as required.
  8. To change air filter for air conditioner and light bulbs/ fixtures as needed/ scheduled.
  9. Maintain equipment and materials used in work and advice when repairs are needed.
  10. Do minor electric and plumbing repairs.
  11. Other related duties as required

B.  Security

  1. To check safety devices, such as fire extinguishers, fire sprinklers, fire alarm and burglary alarm to be in working condition at all times.
  2. Responsible for maintaining all site Security.
  3. Assisting in ensuring that all Non-OFH employees are wearing visitor badges and have been authorized to enter any OFH site.
  4. Responsible for all exit and entry doors at site and ensuring those doors are locked if designated.
  5. Responsible for maintaining the alarm system and ensuring proper usage and arming/disarming of the system.
  6. Responsible for the security alarm code.

 C. May be required to assist on other work:

  •  Repairs furniture and equipment.
  • Moves and installs partitions.
  • Install park structures and equipment.
  • Build small structures and cabinets.
  • Build forms and installs concrete supports; mixes, pours, and finishes concrete.
  • Installs, services and repairs plumbing, water and sewer systems and simple wiring systems and equipment.
  • Applies paints, varnishes, and stains, lacquers, and enamels to building interior and exterior, furniture and other equipment.
  • Repairs small appliances, tools and pieces of equipment.
  • Operates light motorized equipment, digs ditches and lays pipe.
  • Operates and maintains pumps and pressure tanks.
  • Designs and installs irrigation systems.
  • Maintains and repairs impact rotor sprinklers, drip irrigation systems and control valves.
  • Troubleshoots computerized and electro-mechanical controller problems.
  • Performs brazing, soldering, and welding.
  • Repairs small appliances, tools and pieces of equipment.
  • Performs refuse removal and processing.
  • Performs related work as assigned.

 Additional Functions and Responsibilities:

  1. HIPAA compliance – Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the Electronic Health Record and Practice Health System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

 Qualifications, Education, and Experience:

  1.  Must be able to lift, push or pull weights commensurate with work assignments.
  2. Must pass pre-employment and other examinations as required.
  3. Must have a clean DMV record.
  4. Must be able after training to demonstrate the correct use of chemicals, supplies, equipment and tools assigned.
  5. High school diploma or equivalent. High School Diploma or equivalent may be substituted with a 2-4 year hands on experience or proven training in such areas addressing the job requirement specified here, along with demonstrated capabilities and passing of a written exam that demonstrates candidate experience.
  6. Promotes and believes in OFH mission statement “Health for All”.
  7. Ability to relate to the public regardless of ethnic, religious and economic status.
  8. Must be willing to work at any Omni Family Health, location, other that the assigned site and be agreeable to work weekends, if so needed.
  9. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omn iFamily Health clinics if needed.

  Responsible To:         Associate Director of Site Management Classification:            Full or Part Time Position, Non-exempt   Apply-Now

Medical Assistant

JOB DESCRIPTION

LOCATIONS: 

  • Fresno (2) 
  • Shields (2)
  • Hanford
  • Oildale (HHP)
  • Tehachapi

Job Summary: The person in this position is part of the team concept in the Center’s health delivery system, which is devoted to the delivery of primary care in an ambulatory setting with emphases on prevention and health maintenance.  Assist the RN, LVN, and the clinical staff in performing their duties and carrying on the necessary functions required in accordance with established policies and procedures.

Job Duties:   

  1. Prepare patient for examination.
  2. Note brief history or the reason for visit in the patient’s chart.
  3. Take and record height, weight, and blood pressure, pulse rate, respiration, and temperature.
  4. Assist the clinical staff in completing examination and procedures as instructed.
  5. Take health history for all patients.
  6. Completely fill out lab slips and other forms, when necessary.
  7. Administer medications and injections for written orders.
  8. Follow universal precautions to protect self and patients.
  9. Assist the medical staff in patient education and family planning counseling. Stock exam rooms with supplies.
  10. Complete MA Performance Criteria training sheet.
  11. Perform CLIA Waived Testing
  12. Interpret for the clinical staff when necessary.
  13. Under the direction of the nurse or provider in charge, takes responsibility of medical supplies and cleaning of the medical instruments and equipment.
  14. Provide HIV/Antibody counseling in accordance with established protocols and in compliance with State and Federal requirements.
  15. Obtain laboratory samples and complete paper work per written orders by the provider.
  16. Any other duties or responsibilities the clinical staff may assign from time to time and when the need arises.

Job Requirements:  

  1. Ability to work under pressure.
  2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
  3. Friendly personality with the desire to work with the public.
  4. Ability to handle multi-functions.
  5. Understanding of community based organizations.
  6. Promotes and believes in OFH mission statement.
  7. Ability to relate to the public regardless of ethnic, religious and economic status.
  8. Must be willing to work at any Omni Family Health, location, other that the assigned site and be agreeable to work weekends, if so needed.
  9. Must obtain a Valid California Drivers License at all times plus proof of insurance, to allow you to be placed in all Omni Family Health clinics if needed.
  10. Commitment to the concepts of preventive health care program and team approach to health care delivery.

 Additional Duties:

  1. compliance - Responsible for maintaining abreast of and in compliance with all HPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

  1. Must have High school diploma or equivalent and have successfully completed and graduated from a medical assistant program or must be certified through the Medical Board of California (in addition to #2 below).
  2. The following will be accepted on a case by case basis in lieu of the above: Medical Assistant training shall be administered in either of the following settings: 1) Under a licensed physician or podiatrist, or under a registered nurse, licensed vocational nurse, a physician assistant or a qualified medical assistant, or 2) in a secondary, post secondary, or adult education program in a public school authorized by the Department of Education, in a community college program provided for in the Education Code, or a post secondary institution accredited or approved by the Bureau for Private Postsecondary and Vocational Education in the Department of Consumer Affairs.
  3. Must have a Venipuncture Certificate or equivalent
  4. Bilingual in English/Spanish may be required
  5. Prior experience as medical assistant is helpful

Responsible To:         Director of Nursing (DNA) and Health Center Nurse (HCN)

Classification:           Full or Part Time Position, Non-exempt

 

Front Office Clerk I (Dental)

LOCATIONS: 

  • Fresno
  • Floater (1)

Job Summary: This position is one of the most important functions in the health care delivery system and the first point where contact is made personally or by telephone. The person will receive the patient and direct them to the services needed. Making appointments and making preliminary assessment category of payment for patients are essential before provider can see them.

Job Duties:

  1. Welcome patients as they contact the center personally or by telephone, and explain the services available, payment categories, and billing procedures.
  2. Schedule appointments; direct walk-in patients and emergencies as per established policies and procedures.
  3. Answer all incoming calls and route them to the appropriate staff.
  4. Register all patients per registration protocols an collect all documentation.
  5. Generate route slips for each patient, and assure that all services provided have been checked out properly.
  6. Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient.
  7. Collects deposits or co-pays/deductibles prior to the patient being seen by the provider per established policies and procedures. Inform patient of their outstanding balance, collect said balance, and issue cash receipt when monies are collected.
  8. Work closely with Medical, Dental and Nursing staff to assure smooth patient flow and cut down on waiting time.
  9. Work closely with the health promotion personnel and refer them to patients who did not keep their appointment for follow-up.
  10. Call and remind patient of his/her appointment.
  11. Follow up on “no show” patients on a daily basis.
  12. Communicate patient’s problem/complaint to the office manager or his/her designee.
  13. Other related duty as the job requires.

Job Requirements:

  1.  Ability to work under pressure.
  2. Ability and willingness to treat all patients with the utmost kindness and consideration in the most trying situations.
  3. Friendly personality with the desire to work with the public.
  4. Ability to handle multi-functions.
  5. Understanding of community based organizations.
  6. Communicate patients’ problems to the medical staff.
  7. Knowledge of bookkeeping and office functions.
  8. Promotes and believes in OFH mission statement.
  9. Ability to relate to the public regardless of ethnic, religious and economic status.

Other Duties

  1. HIPAA compliance – responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance – Ensure compliance with all local, state and federal regulations.
  3. QA/QI – Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT – Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures.

 Qualification, Education, and Experience:

  1.  High school graduate/GED.
  2. Formal training from a vocational school in lieu of the above.
  3. One year of medical experience from a similar setting.
  4. Ability to relate to patients, through familiarity with medical terminology and triage procedure.
  5. Must believe in health care with dignity for all.
  6. Ability to communicate with people and understand their problems.
  7. Ability to speak read and write in English and Spanish is desirable.

  Responsible To: Staff Dentist/Dental Director/Business Management Associate   Classification: Full or Part Time Position, Non-exempt   Apply-Now

District Health Services Administrator (DHSA)

JOB DESCRIPTION

LOCATION: Kern County

JOB SUMMARY:

Supporting the DOO in providing managerial leadership to the Health Center regions that contribute to the mission and strategic plan. Provide overall administrative direction and oversight for policies, procedures and programs of multiple ambulatory health centers/practices. Ensure operational efficiency, develops and monitors annual operating budget, provides strategic vision for the health center, staff, and follows through with implementation, monitoring and reporting on all center business objectives. Work closely with Senior Medical Assistant (SMA) on all process improvement initiatives. Collaborates with external resources and centralized staff to proactively problem solve and continuously improve the services delivered at Omni Family Health (OFH). Works closely with the Medical Director, physicians, nurses, other providers and staff to assure effective patient and client service objectives focusing on a customer-oriented, proactive and outcome based approach and is responsible for compliance with federal, state and local requirements pertaining to health center issues, in accordance with organization policies and procedures. Under direction, plans, organizes, supervises, coordinates and administratively directs the services of OFH health centers and ancillary services; performs service delivery planning, evaluation and program policy development; and performs other work as required.  Each region shall have a health services administrator who is responsible for supervising the complete health center operations and supervising staff. Regions are defined as health center located in a specific area, described below and are subject to change:

  1. Wasco, Lost Hills, Delano
  2. Buttonwillow, Taft, Shafter, Rosedale, Brimhall, Shafter Women’s
  3. Oildale, Panama Lane, Ming and Southwest Bakersfield
  4. Other Counties, Tehachapi, Ridgecrest

JOB DUTIES: General

  1. Consistently evaluate and streamline operational functions:
  • Strive for excellence and always look for an opportunity to make an improvement.
  • Re-evaluate processes previously implemented to identify further ways of improving.
  • Identify ways to streamline in terms of time efficiency and cost effectiveness.
  • Foster inter-Network collaboration with colleagues to identify areas of improvement and brainstorm ways of improving operational functions and develop framework for discussion and implementation.
  1. Oversees the establishment and implementation of operating policies and procedures for the medical practice.
  2. Maintain the basics at all times:
  • Service Excellence
    • Patient and Employee Satisfaction
  • Compliance/Continuous Quality Improvement
    • Read and respond appropriately to all applicable reports; develop and implement corrective action plans for areas needing improvement (e. wait times, no shows, etc.).
  • Business Services/Data Entry Integrity such as:
    • Co-Pay & Payment Collections - meet goal of 80%
    • Patient demographics (e.g. address & phone)
    • Denials & IBGs
    • All Error-related Reports - to be eliminated
  • Preparing an annual program budgets to implement and run the health center program and monitor and report on all center business objectives.
  1. Sets the tone for a positive, supportive work environment. Be operationally sound and interactive, a visionary strategist as well as a hands-on operational leader who works together with the physicians, upper management, front line managers, and staff.
  2. Provides leadership, administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs for multiple ambulatory health centers/practices. Maintain policy and procedural manuals updated in accordance with organization policy.
  3. Assists COO in ensuring Center adherence to regulatory and grant requirements. Assist in long range planning by advising COO of current clinical operations and market developments and contributing ideas for new services/programs.

Staff Management

  1. Hold staff accountable fairly, equitably, consistently and timely and in accordance with policies:
  • Employee coaching/counseling and discipline should be done timely (within 48 hours of incident unless employee is out of the office). Employee documentation should be well maintained.
  • Performance evaluations scores should be a reflection of the staffs actual performance level and scoring should be done in an objective manner according to the bell curve with 2 as a median.
  1. Ensure support staff competency and accuracy of health center responsibilities and functions:
  • When conducting competency assessments, ensure the staff can clearly demonstrate knowledge in specific function (e.g. can actually perform job duty - that staff understands it and performs it as part of their performance evaluation).
  • Responsible overall for staff development. Provides instruction, explanation, and a program of training in tasks and techniques for upgrading of the staff's skills as required. Mentor those staff members who merit it, for example, individuals that :
    • Promote our mission with excellence
    • Seek out additional responsibility
    • Go above and beyond consistently
    • Demonstrate an eagerness to learn and embrace their position
    • Demonstrate an ability to lead
    • Contribute significantly and consistently
  1. Coordinate, oversee and directly responsible for SMA duties and responsibilities to effectively manages daily operations through change and transition, ensuring adequate staffing and scheduling of all health center personnel to support operational goals.
  2. Direct and coordinate various personnel functions including, but not limited to: hiring, performance appraisals, promotions, transfers and vacation schedules.
  3. Evaluate the health center management information system components in coordination with the organization systems manager. Oversee site management of computers used in the health center; this includes maintenance and user training.

Health Centers Management

  1. Develop, recommend and monitor the operating budget including revenue projections and expenditure authorizations. Manage budget in a proactive manner:
  • Review monthly departmental budget and explain variances utilizing appropriate format/report.
  • Review productivity reports, explain variances and develop a corrective action plan to improve productivity.
  • Review monthly "Profit and Loss" statement, explain losses and develop a corrective action plan to mitigate future losses.
  • Works with upper management to develop annual budget; controls medical practice expenses and seeks to implement cost control measures while maintaining medical practice quality and service levels.
  • Monitor grant funded programs; provide input on grant applications.
  1. Ensure maximum access for patients for every operational day:
  • Provider schedules will be reviewed at least 6 weeks out to ensure there is adequate provider staffing during the week (in particular after a three day holiday weekend or holiday). Manager will communicate and make recommendations to the Medical Director for scheduling adjustments.
  • Scrub schedules at least 24 hours in advance to look for errors, lack of access, need for additional providers or support staff, ensure confirmation of appointments, adequate exam room allocation, etc.
  • Utilize SMA on a daily basis in collaboration with Walk-in Center to appropriately triage and place patient with the most appropriate provider. Maintain the data to capture all walk in, unable to see, disapprovals, etc. patient activity and identifying areas for better planning and/or utilization of resources (e.g. identify trends, frequency of walk-ins, location where most walk ins occur, time of day, acuity levels, etc).
  • Coordinate the administrative role of health center physicians and other clinicians; work with the COO and Medical Directors to maintain health center staffing levels.
  1. Evaluate and respond to patient satisfaction results:
  • Ensure the site reaches or exceeds the 90% goal in overall satisfaction as well as applicable areas of measurement.
  • Identify areas of improvement and develop a corrective plan of action to improve performance.
  • Review the verbatim comments. Give recognition for all positive comments. Provide coaching and counseling to staff identified in the areas of improvement. Identify workflow or process related issues that need to be addressed, develop a plan of action and follow up for outcomes.
  • Resolve administrative problems and patient complaints
  1. Be a physical presence by rounding in the health center regularly throughout the day; interact, observe, ask questions, assist.
  • This includes consistently engaging with staff, providers, patients and vendors and following up on issues.
  1. Maintain a global view of the health center at all times:
  • Facility (internal and external)
  • Staff (support staff competencies & conduct, other department personnel such as HE, Dental, etc)
  • Providers (provide adequate support & communicate regularly with them)
  • Patients (ensure their needs are met, interact with them)
  • Processes (are they being followed, are they redundant, efficient, meaningful, can it be done better/differently?)
  1. Work with billing and back office to ensure that all billable services are submitted for processing, and maintain the revenue account for health center program and facility improvements.
  2. Plan, develop and implement health center PCMH health programs.
  3. Plan, organize, supervise and administratively direct health center staff and services, such as the pharmacy, laboratory and X-ray services; manage the health center business office, including accounting and billing, medical records and vital statistics; serve in a lead capacity to other managers to evaluate, recommend and implement improvements in health center organization and services; interpret, recommend and implement health center policies and procedures. Work with the Facilities Manager to ensure facility maintenance; review and approve fixed asset purchases proposed by the health center leadership group
  4. Records and Information planning:
    • Records Management & HIPAA - Policy on the Development and Storage of Treatment Records and Consumer Access to Records.
    • Clinical charting and documentation. Policy on the Content, Quality, and Timeliness of Treatment Records Including Auditing and Monitoring of Clinical Documentation.
    • Release of Information. Policy on Confidentiality of Health center Records and Client Information. Policy on Release of Information and Release Without Consumer Consent, Including Abuse. Reporting and Dangerousness. Policy on Consumer Access to Review of Chart.
    • Subpoena management

Quality Management & Reporting

  1. Provides monthly reports to the Operations Office on health center workload statistics, staffing, accomplishment and challenges. Conducts an annual evaluation of the total program including a review of utilization of services, a sample review of patient records to support continuous quality improvement, and a review of policies and procedures
  2. Effectively monitors profitability and reports shifts/changes, patient/exam volume, payer mix, productivity by physician, and related practice analysis data.
  3. Assume accountability for achievement of balanced scorecard targets.
  4. Implement and integrate the quality assurance recommendations. Ensures that center QI activities are conducted in accord with the corporate QA plan. Plans and directs ongoing customer focused quality improvement activities.
  5. Follow through with implementation, monitoring and reporting on all center business objectives, examples include but are not limited to: referral for patients not served, waiting lists and times, grievances & complaints, discharge planning and record closures, QA/QI outcomes, new patient placement, eligibility, and involuntary discharges, patients served by program, treatment and quality of services, and any other pertinent statistics used to run health center.

Community Liaison

  1. Serves as liaison to other health care agencies and organizations. Act as liaison with State agencies to ensure compliance with State regulations governing the operations of medical health centers; review legislation and program requirements and ensure implementation and compliance as needed.
  2. Maintain liaison with all levels of administration, physicians and outside organizations to coordinate health center/practice business, accomplish directives and to facilitate the resolution of problems.
  3. Represent the assigned Health Center in meetings, conferences and maintenance activities within ambulatory clinical operations.
  4. Act as liaison with community organizations and local agencies to coordinate medical services and respond to community medical needs.

Other

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all H.I.P.A.A. regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required learning and using the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, Healthport, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. Promotes and believes in OFH mission
  6. In coordination with the HR and Medical Directors, negotiate, prepare and monitor medical provider and service contracts.
  7. Other related duties as directed by the COO. The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
  8. Delegation of Responsibilities :
  • The responsibility of the Administrator for these functions and policies does not require the Administrator to perform every function or write every policy personally. However, delegating a function does not relieve the Administrator of responsibility for the content of each policy and the performance of the health center and the staff being in compliance with applicable law.
  • The Administrator does not have to be in charge of general, higher-level financial functions, such as budgets, finance, accounting, cash flow, profit and loss, assets and liabilities. But when the decisions of those in charge of the financial functions of the facility do not comply with policy, the Administrator must take action to correct this conflict.

 QUALIFICATIONS: Knowledge, Skills, and Abilities: General knowledge of accounting/bookkeeping, budget projections, personnel management, policy development, data analysis, and supervision needed.  Special Skills:

  • Must have knowledge of current CPT and ICD-9/10 coding.
  • Must understand the billing procedures for Medicare/Medicaid, Workers Compensation, HMOs, PPOs and other managed care and commercial insurance plans.
  • Working knowledge of computerized medical office software, especially Electronic Medical Records, required: knowledge of NextGen software preferred.
  • Ability to read, understand and follow oral and written instructions. Two to five years direct supervisory experience in a similar setting.
  • Bilingual capability helpful; must have good interpersonal skills; must have flexibility and ability to juggle many obligations and set priorities.
  • Strong leadership and organizational skills.
  • Able to work flexible hours as needed

Thorough knowledge of:

  • Management practices and procedures and office organization.
  • Principles and techniques of supervision and training.
  • Principles of public health practices and administration.

Working knowledge of:

  • Fiscal management and budgets, grant proposal writing, funding sources, and program evaluation.
  • Laws pertaining to the practice of medicine and of public health in the State of California.
  • Application of data processing to office automation.
  • Principles and procedures for planning, organizing and directing public health programs.

Some knowledge of:

  • Principles of administrative survey and basic statistical analysis.
  • Functions and services of community health services, organizations and public health centers.

Ability to:

  • Plan, organize, direct, supervise and evaluate outpatient medical health centers and ancillary services.
  • Design and deliver in-service training programs.
  • Assume a leadership role in the community's health delivery system.
  • Analyze, evaluate and solve complex administrative problems.
  • Understand, interpret, explain and apply laws, regulations, policies and written and oral directions.
  • Supervise, train and evaluate the work of subordinate staff.
  • Write effective and comprehensive reports and recommendations.
  • Make oral presentations to small and large groups of diverse audiences.
  • Prepare and analyze grant proposals, service contracts, budgetary documents and financial statements.
  • Establish and maintain cooperative working relationships with staff, representatives of community organizations and the public.
  • Input, access and analyze data using a computer terminal.
  • Interpret organization policies, programs and procedures to others.
  • Coordinate organization meetings, staff meetings and conferences

 Special Requirements/Conditions: Possession of a valid California class C driver license or the ability to provide suitable transportation which is approved by the appointing authority

EDUCATION AND EXPERIENCE: Bachelor’s degree in business or healthcare administration or relevant degree required. Master’s Degree preferred. 2-5 yrs direct supervisory and management experience in a healthcare facility. Years of experience can be substituted on a year-by-year basis for academic training. Any combination of education and experience, which would provide the necessary knowledge’s and abilities, is qualifying. Level I Work requires 1 year of related administrative or health center/practice management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions. Level II Work requires 3 years related administrative or health center management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions. Level III Work requires 5 years related administrative or health center management experience to acquire competence in applying general operational practices, personnel practices, accounting and budgeting principles and coordination of health center administrative functions. Able to work flexible hours as needed

RESPONSIBLE TO:    Director of Operations

CLASSIFICATION:      Full Time Position, Exempt

Billing Clerk

 

  •  Corporate Bakersfield

Job Summary: The person handling this position is responsible for correcting, completing, and processing claims of all payer codes. He or She is also required to generate reports from computer in accordance with established procedures.

Job Duties:

  1. Daily key punching into computer when needed to assure accuracy of billing for all services rendered in patients account.
  2. Ensure completion of documentation and coding on the Route Slip and EMR when needed on charges entered in patient’s accounts for a correct and complete billing claim.
  3. Monthly input of all ancillary services to include Health Education Services encounters into the computer to assure accuracy of services rendered.
  4. Daily review of all postings before claim submission.
  5. Daily closing and balancing of day posted.
  6. Enter cash receipts if needed and assure correct allocations, distribution in accordance with the established protocol.
  7. Perform monthly, closing, and balancing no later than the 10th of every month.
  8. Review monthly reports printed. Make arithmetic calculations and check various statistical and accounting tables and reports as required.
  9. Responsible for sending the electronic claims for Medi-Cal, Medicare, and EAPC on weekly basis.
  10. Responsible for sending claims to all private insurance, third party, workers’ comp., hospital billing, CHDP, CHDP-TP, KFHC, Family Planning Program on weekly or monthly basis as directed by the Billing Manager.
  11. Maintain billing file/records by batch in accordance with the established protocol.
  12. All other assignments as directed by the Billing Manager.

Job Requirements:

  1. Ability to work under pressure.
  2. Ability to handle multi-functions.
  3. Understanding of community based organizations.
  4. Ability to communicate with the medical/dental staff and Office Managers.
  5. Some knowledge of bookkeeping and office functions.
  6. Some knowledge of CPT and ICD9 codes.
  7. Ability to work proficiently and efficiently on a timely manner.
  8. Knowledge of all payer codes.
  9. Knowledge of all programs offered by OFH.
  10. Promotes and believes in OFH mission statement.
  11. Ability to relate to the public regardless of ethnic, religion and economic status.

Additional Functions and Responsibilities:

  1. HIPAA compliance - Responsible for maintaining abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the EHR/EOHR (Medical Practice Electronic System) and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education, and Experience:

  1. High school graduate/GED with one year of experience handling billing and accounts receivables in a similar setting or related field.
  2. Formal training from a vocational school in lieu of the above.
  3. Some training or background in ICD-A / CPT codes.
  4. Some ability to understand and practice bookkeeping and accounting terminology.
  5. Knowledge of medical/dental terminology and billing practices.
  6. Ability to operate computers and other office machines.
  7. Must be able to take responsibility and work under pressure.

Responsible To:         Billing Supervisor

Classification:            Full Position, Non-exempt  

Executive Services Coordinator (ESC)

JOB DESCRIPTION

Location:  Administration - Bakersfield

Job Summary:           Under the supervision and direction of the Director of Administrative Affairs,  this positions works closely with the Executive Management Team to accomplish the goals and directives of the organization. Handles special projects with a high level of confidentiality, detail and professionalism. May supervise all or part of the administrative assistants at Omni Family Health (OFH) sites, follows up on all outstanding matters, and performs other related work.

Job Duties:

  1. Assist Executive Team Members in planning and coordinating daily calendar; Schedule meetings and appointments and make travel and other logistical arrangements as directed.
  2. Work closely and effectively with Executive Team Members to ensure Team Members are well informed of upcoming commitments and responsibilities, following up appropriately.
  3. Assist and work closely with all corporate branches, divisions and/or departments in accordance with OFH’s policies and procedures and as directed by the Director of Corporate Administrative Affairs.
  4. Provide a bridge for smooth and productive communication between the CEO and internal departments, demonstrating leadership to maintain credibility, trust and support with executive management and staff.
  5. Attend administrative, board and committee meetings, take notes and prepare meeting agendas and prepare minutes as directed; Organize appropriate follow-ups from all meetings and track timely completion of tasks as necessary.
  6. Responsible for organizational functions and general meeting support: including arranging meeting space, preparing agendas, tracking follow-up and securing food and supplies as needed.
  7. Type and proofread a wide variety of reports, letters, memoranda and correspondence and independently composes correspondence and reports related to an assigned area of responsibility.
  8. Assist with project development; prioritize simultaneous or conflicting needs; handle matters expeditiously, proactively and follow-through on projects to successful completion, often with deadline pressures.
  9. May plan or assist in the planning of internal and external events including Management Team meetings, trips and annual leadership meetings. May track vacation schedules of corporate employees for the purpose of use by the Director of Corporate Administrative Affairs or the Chief Executive Officer.
  10. Create and maintain reports and presentations as directed.
  11. Maintain accurate files and records for easy follow up.
  12. Responsible for all administrative and executive ordering of supplies and keeps up inventory of supplies.
  13. In charge of administration staff and administrative assistants at all sites, “selecting and evaluation” in conjunction with Director of Corporate Administrative Affairs, CEO, department directors, Chiefs or his/her appointees.
  14. Other duties and/or responsibilities as the Director of Corporate Administrative Affairs may assign from time to time.

 Job Requirements:

  1. Ability to work under pressure and handle multi-functions in proficient and efficient manner.
  2. Must possess exceptional communication skills, knowledge of community needs, and willing to participate in some community activities when required.
  3. Must be familiar with the health care delivery system practices through education, training or experience.  Must understand patient demands and hold effective communication skills with the public.
  4. Must update him/herself with funding sources requirements, data collection, and have the ability to explain the services under different programs to the patients/ public/ agencies and the ability to train others on the same.
  5. Able to function independently and create his/her own initiative to progress and succeed.
  6. Must be alert and respect confidentiality of information of all types “General personnel, and/or patient related information.”
  7. Promotes and believes in OFH mission statement.
  8. Ability to relate to the public regardless of race, ethnicity, religion, age, sex, disability or economic status.

Additional Duties:

  1. HIPAA compliance - Responsible for staying abreast of and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
  2. Compliance - Ensure compliance with all local, state and federal regulations.
  3. QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
  4. IT - Required to learn and use the Electronic Health Record and Practice Electronic System and its components. As required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI and other electronic features, as they are developed and implemented, as applicable to work environment.
  5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.

Qualifications, Education and Experience:  Level I

  1. Bachelor’s Degree required;
  2. Minimum of 3-5 year’s administrative experience, with experience in supervision. Assisting C-level executives desired.
  3. Project Management training preferred.
  4. Superior communication (both oral and written), multi-tasking and organizational skills required.
  5. Excellent skills in Microsoft Word, Outlook, Excel and PowerPoint required.
  6. Demonstrated proactive approaches to problem-solving, with strong decision making capability.
  7. Emotional maturity.
  8. Highly resourceful team player, with the ability to also be extremely effective independently.
  9. Proven ability to handle confidential information with discretion.
  10. Forward thinker, who actively seeks opportunities and proposes solutions.

Level II

  1. All qualifications and experience from Level I.
  2. Minimum one year experience as an Executive Services Coordinator I at Omni Family Health.
  3. Master’s degree preferred.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needed.

Responsible To:          Director of Corporate Administrative Affairs 

Classification:              Full or Part Time Position, Exempt  

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